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Materials Management Coordinator

About HHCS

Henderson Health Care Services is a comprehensive medical campus with Critical Access Hospital, Long Term Care, Assisted Living, and Medical Clinic in Henderson, NE with an additional medical clinic located in Sutton, NE. We are professional, progressive, collaborative, and mission-based. We provide quality healthcare to Henderson, Sutton, and surrounding communities, while maintaining a family-based culture.

Position

Henderson Health Care Services, Inc. is seeking a full-time Materials Management Coordinator in the Henderson Community Hospital. Full-time, 5 days per week; 8am-4:30pm. Looking for someone with a minimum of one year one-year experience in medical field with knowledge/background of various medical supplies and equipment.

Essential Duties and Responsibilities

• Utilizes medical experience in networking with all departments to determine supply needs.
• Maintains good interdepartmental and intradepartmental relationships by providing the highest level of services, management assistance and open communication.
• Coordinates productive hours, space, equipment and expense as they relate to materials and service contracts.
• Reviews, evaluates and approves all requests for non-stock purchases prior to procurement.
• Reviews for approval all duplicating requirements of the various departments of the facility.
• Maintains adequate supply levels throughout the facility.
• Acts as the contact person for all purchase agreements with the various distributors for materials that may or may not be addressed by a group purchasing organization. Coordinates with the CFO to negotiate agreements.
• Interviews sales representatives and reviews vendor performance data in relation to overall service rendered. Reports performance to CFO.
• Coordinates all activities of Materials Managements, with the exception of sterilization procedures.
• Solicits proposals from various manufacturers and distributors for all supplies and equipment throughout the facility, with the exception of pharmaceuticals and dietary products.
• Maintains the Materials Management computer software system.
• Selects products for purchase by testing, observing, or examining items in coordination with department heads. Estimates values according to knowledge of market price.
• Assists all department directors in the budget process, which includes operating and capital budget preparation and maintenance.
• Reviews purchase orders. Confers with vendors to obtain product or service information such as price, availability, and delivery schedule.
• Maintains procurement records such as items or services purchased costs, delivery, product quality or performance, and inventories.
• Discusses defective or unacceptable goods or services with users, vendors, and others to determine source of trouble and takes corrective action.
• Arranges for disposal of surplus materials and checks recall and outdated items.
• Posts merchandise to the inventory, checks price on invoice, multiples the extensions, and approves invoices for payment.
• Prints and affixes labels to certain items ordered. Places ordered items on shelves when received and restocks items as needed from storerooms.
• Assists departments in obtaining Safety Data Sheets (SDS) on all hazardous materials used in the hospital.
• Responsible for maintaining the accuracy of the Asset Management Database complying with the Asset Management policy, including but not limited to performing electrical checks, ensuring equipment is serviced and tagged.
• Coordinates yearly inventory count with CFO. Maintains contracts, catalogs, and literature on supplies.

OTHER DUTIES

• Maintains confidentiality of all pertinent information in accordance with the Privacy Act and our own Employee Handbook.
• Abides by employee immunization/vaccination policies.
• Completes quality assurance data for department reporting.
• Performs all other duties as assigned by the CFO.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor’s degree (BA) or equivalent from four-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience. Minimum of one-year experience in medical field with knowledge/background of various medical supplies and equipment. Computer knowledge and proficiency in Excel required.

Certificates, Licenses, Registration

None required.

Joining the Team

Come see the difference and join a great team! Competitive, comprehensive benefits package, and a $7,500 hire-on bonus!

Applicants may apply online.

Wage DOE

EOE