Top Division Legal Executive jobs in New Jersey

Top Division Legal Executive plans and directs all aspects of a division's legal affairs. Ensures all division policies and activities are managed correctly and in compliance with current laws. Being a Top Division Legal Executive provides strategic guidance on legal issues, manages compliance and risk mitigation, reviews contracts, and handles other legal duties to protect the organization's interests. Uses a broad range of legal expertise and current knowledge to advise leadership on any regulatory changes or actions that may impact the business. Additionally, Top Division Legal Executive requires a JD. Requires State Bar membership. Typically reports to top legal executive. The Top Division Legal Executive manages a business unit, division, or corporate function with major organizational impact. Establishes overall direction and strategic initiatives for the given major function or line of business. Has acquired the business acumen and leadership experience to become a top function or division head. (Copyright 2024 Salary.com)

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Senior Litigation Legal Secretary
  • Ascension Global Staffing & Executive Search
  • Roseland, NJ FULL_TIME
  • Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.
     

    Our Am Law 100 client is a one of the most sophisticated law firms in the United States, with over 375 lawyers and 300 business services professionals serving clients from offices in New York, New Jersey, Palo Alto, Washington, DC, and Utah. Their primary administrative offices are located in Roseland, New Jersey, where they are consistently ranked among the best places to work. They recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where they work and live. Committed to career development and to a diverse and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. They seek professionals for their business services group who share these values. 

    What You Will Do: 
    This position will sit in their Roseland, NJ office. The Senior Legal Secretary is a key member of the legal team in their Litigation Department, who puts clients first while helping attorneys maximize the amount of time they devote to client matters to ensure extraordinary client satisfaction. The Secretary performs an extensive variety of administrative tasks, maintains a general knowledge of the practice areas/groups of the firm, a specialized knowledge of the attorneys’ practice area, while consistently producing an excellent work product.

    Essential Job Requirements:
    Practice Group Support
    • Drafts complex correspondence and documents (e.g., court forms, pleadings, e-mails responding to client inquiries) and anticipate attorneys' need for same.
    • Demonstrates expertise in Litigation-specific topics, procedures, and software.  
    • Accurately transcribes from tapes, handwritten materials and/or dictation.  
    • May assist with ensuring attorney e-mails and documents are properly filed in iManage.
    • Prints and organizes a variety of documents received in a range of formats.
    • Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
    Administrative
    • Following the Firm’s established document processing methods and procedures, creates, edits, and proofreads work product to ensure accuracy and completeness. 
    • Interacts directly with a wide variety of clients in a friendly, helpful, and professional manner.
    • Schedules and maintains timekeepers’ calendars, where appropriate.  Maintains lawyer-client contact information and other pertinent information in the Firm’s client contact database program.
    • Inputs, reviews, edits, and closes time entries through the Firm’s web-based time entry program using Firm standards. 
    • Handles monthly client billing (paper and e-billing). Reviews billing pre-bills for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits.
    • Prepares attorneys’ expense reports in a timely manner. Arranges for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers.
    • Coordinates travel arrangements through in-house Travel Department.
    • Generates client conflict checks, opens new matters, and drafts and maintains client engagement letters.
    • Coordinates file retention and retrieval with Records Department for file retrieval. Sets up and maintains timekeeper’s work files, including daily and regular filing.  Indexes and prepares files for off-site storage.
    • Answers telephones and accurately takes and relays messages, as requested. 
    • Arranges for video conferencing and sets up conference calls.
    • Volunteers for overflow work and ad-hoc projects as assigned.
    • Actively seeks to maximize productivity and promote teamwork.
    Client Service
    • Puts clients first.
    • Interacts directly with a wide variety of clients in a friendly, helpful, and professional manner. 
    • Responds to customer/client requests, identifies issues/problems in a timely manner, and seeks feedback/follow-up as appropriate.
    • Builds effective working relationships with clients and colleagues.
    Initiative
    • Takes initiative beyond routine responsibility.
    • Seeks out and accepts new responsibilities.
    • Seeks development opportunities to enhance skills.
    • Participates in firm training opportunities; participates in training of other employees and staff members in order to promote cross-training of all employees, assists colleagues in learning new skills/tasks in order to integrate them into the team.  
    Accountability
    • Consistently delivers high level client service.
    • Owns mistakes and takes corrective action.
    • Meets work deadlines as assigned.
    • Meets firm standards for attendance and punctuality.
    • Meets deadlines for all required firm processes.
    Work Management
    • Works well independently.
    • Demonstrates dedication to producing quality work product.
    • Detailed oriented when completing work assignments.
    • Organizes and prioritizes workload appropriately.
    • Utilizes resources appropriately to complete work in the most efficient manner.
    • Cooperates and demonstrates flexibility when facing change.
    Firm Knowledge
    • Demonstrates knowledge of the culture, practices, business, and structure of the firm.
    • Demonstrates knowledge and adherence to basic firm policies, procedures and processes.
    Communication
    • Interacts effectively and courteously, in person, by telephone, and in writing with clients, attorneys, supervisors, co-workers, and other business professionals.
    • Proactively communicates the status of work.
    • Asks for help. Understands the need to ask questions and seek guidance.
    • Expresses thoughts clearly, accurately, and concisely, both verbally and in writing.
    Teamwork
    • Builds effective relationships with coworkers.
    • Participates and contributes fully as a team member.
    Technology
    • Utilizes available technology to carry out job responsibilities.
    • Determines most appropriate technology to accomplish a given task.
    • Seeks ways to utilize technology to improve efficiency.
    Skills, Knowledge, and Abilities:
    • Five (5) years of legal secretarial experience in a large law firm preferred.
    • Litigation background needed.
    • Keeps abreast of practice area processes as appropriate to the position.
    • Thorough knowledge of office organization, workflow and procedures.
    • Thorough knowledge and use of firm technology tools; share knowledge with colleagues.
    • Demonstrates ability to multi-task and handle competing priorities without sacrificing attention to detail.
    • Demonstrates ability to communicate with finesse, use tact, diplomacy and discretion with firm contacts and clients.
    • Takes initiative to learn new skills that will contribute to enhanced performance of the role.
    • Demonstrates ability to work independently as well as part of a team, as needed.
    • Excellent organizational skills
    • Creative and efficient problem-solver
    • “Can do” attitude
    • Working knowledge of Microsoft Office 
    • 60 wpm typing speed
    • Excellent grammar, spelling, punctuation, and communication skills
    • Attention to detail and good organizational and analytical skills
    • Flexible attitude and the ability to deal well with changing assignments and priorities
    • Ability to multi-task
    Office Location:  Roseland, NJ
    Schedule: Full-time, Monday – Friday, 9:00 AM to 5:00 PM 
    Amount of Travel Required:  None
  • 1 Month Ago

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Legal Analyst
  • New Jersey Department of Community Affairs - Division of Disaster Recovery and Mitigation
  • Trenton, NJ CONTRACTOR,FULL_TIME
  • Performs the analysis and evaluation of internal operations, business practices, and techniques for the Division of Disaster Recovery and Mitigation (DRM) to determine optimal business solutions. Deve...
  • 2 Months Ago

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Financial Controller
  • On Target Executive Search, A Division Of On Target Staffing LLC
  • Montville, NJ FULL_TIME
  • On Target Executive Search has an exciting opportunity in Morris County, NJ for a Controller with a leading paper consumer goods company. The ideal candidate will have a minimum of 5 years of progress...
  • 2 Days Ago

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Production Supervisor
  • On Target Executive Search, A Division Of On Target Staffing LLC
  • Montville, NJ FULL_TIME
  • We are looking for a Production Supervisor on 2nd shift. The hours are 3-11pm. The expectation is to come in a few minutes early to prepare for the shift. Bilingual speaking (Spanish) is a requirement...
  • 2 Days Ago

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Legal
  • ABC Legal Services
  • Cherry Hill, NJ FULL_TIME
  • Work when you want Earn what you need! Delivering Legal Documents in your area with ABC Legal Services allows you to have a flexible schedule and take on as much or as little work as you want. We give...
  • 20 Days Ago

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Legal
  • ABC Legal Services
  • Winslow, NJ FULL_TIME
  • Work when you want Earn what you need! Delivering Legal Documents in your area with ABC Legal Services allows you to have a flexible schedule and take on as much or as little work as you want. We give...
  • 20 Days Ago

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Legal Executive Assistant
  • The Goodkind Group, LLC
  • New York, NY
  • A global New York City law firm is seeking a Legal Executive Assistant to support a senior level Partner. This will prov...
  • 6/11/2024 12:00:00 AM

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Legal Executive Assistant
  • DLA Piper
  • Palo Alto, CA
  • DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without r...
  • 6/10/2024 12:00:00 AM

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Legal Executive Assistant
  • McCall, Parkhurst & Horton, LLP
  • Austin, TX
  • McCall, Parkhurst & Horton L.L.P. is currently seeking a sharp, confident, and reliable Legal Executive Assistant to wor...
  • 6/9/2024 12:00:00 AM

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Legal Executive Assistant
  • DLA Piper
  • Dallas, TX
  • DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without r...
  • 6/9/2024 12:00:00 AM

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Legal Executive Assistant
  • DNA Partners
  • Boston, MA
  • Global Law Firm Legal Executive Assistant Boston, MA Office Salary: $95K - $110K Hybrid Schedule: 2 days remote per week...
  • 6/8/2024 12:00:00 AM

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Legal Office Manager
  • Drake & Company
  • Madison, WI
  • Job Description Job Description Note Our Madison client is seeking an Office Manager for a Direct Hire opportunity to as...
  • 6/8/2024 12:00:00 AM

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Legal Executive Assistant
  • Solomon Page
  • Burbank, CA
  • Our client in the entertainment industry is seeking a Legal Executive Assistant to join their team in Burbank, CA! This ...
  • 6/7/2024 12:00:00 AM

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Legal Executive Assistant
  • Cleary Gottlieb Steen & Hamilton LLP
  • Washington, DC
  • Overview: The Legal Executive Assistant (LEA) plays an integral role in providing administrative and assistant support t...
  • 6/7/2024 12:00:00 AM

New Jersey is bordered on the north and northeast by New York (parts of which are across the Hudson River, Upper New York Bay, the Kill Van Kull, Newark Bay, and the Arthur Kill); on the east by the Atlantic Ocean; on the southwest by Delaware across Delaware Bay; and on the west by Pennsylvania across the Delaware River. New Jersey is often broadly divided into three geographic regions: North Jersey, Central Jersey, and South Jersey. Some New Jersey residents do not consider Central Jersey a region in its own right, but others believe it is a separate geographic and cultural area from the Nor...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Top Division Legal Executive jobs
$385,565 to $573,164

Top Division Legal Executive in Fort Smith, AR
Based on our compensation data, the estimated salary potential for Top Division Legal Executive General Counsel will increase 16 % over 5 years.
February 08, 2020