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· Provides administrative support (including information requiring confidentiality) for the Associate University Librarian (AUL/Director) for Special Collections and Director of the John Hay Library.

· Proactively manages the AUL/Director's schedule and calendar, including the coordination of all internal and external requests for meetings; facilitates meeting requests for the Assistant Director of the John Hay Library and University Archivist as needed.

· Provides administrative support to various committee meetings, including creation of agendas, recording minutes, and supporting logistics.

· Ensures AUL/Director is prepared for meetings so that meetings are efficient and productive; attends meetings as requested, takes and distributes minutes, generates action item lists, and follows up to ensure that agreed upon actions are taken.

Major Responsibility:

Manage and troubleshoot event logistics 30%

Supporting Actions:

· Works with Library staff, other University offices, and others, to coordinate event logistics for large events, including management of complex logistics that are necessary to allow Library and non-Library events to successfully occur.

· Submits requests to vendors and other outside offices for needs not covered by Library resources.

· Communicates with University and non‐University people to ensure that all relevant parties are aware of logistics and responsibilities throughout the event cycle.

· Estimates costs and manages events within budget.

· Provides access to Library facilities and resources as required.

· Manages departmental and non-departmental space requests using good judgment and diplomacy.

· Researches and proposes venues, food and beverage options, and room and equipment set-ups appropriate to support event objectives

· Makes room reservations and places requests for catering, facilities, custodial and media services.

Job Requirements:

· Administrative, especially calendaring and meeting support (catering orders, meeting setup)

· 3-5 years experiences

· Associates degree or combined experience

· Great patience and gracious personality

· Calendar management, Meeting support and Comfortable in ordering and setting up catering

Job Types: Full-time, Contract

Pay: $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Providence, RI 02912: Relocate before starting work (Required)

Work Location: In person