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We are looking for an experienced administrative assistant to support four Psychiatric Providers. Experience from a Psychiatry office is preferred, but, we will accept experience from other medical offices.

For this position, you will perform a variety of administrative and clerical tasks. You should be able to multitask, while streamlining office operations.

This position is Monday through Friday.

Hours are 8:30am-5:00pm

The initial job description may vary to accommodate daily activities.

Skills

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in G-Suite
• Ability to work efficiently
• Solid written and verbal communication skills
• Greeting and communicating with patients in a courteous, respectful and professional manner
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Ability to prioritize tasks & have time-management skills.

Responsibilities:

The tasks listed below are some of the routine tasks performed on a daily/weekly and or monthly basis:

• Greeting patients, clients & vendors when arriving and exiting the lobby area.
• Perform a variety of clerical tasks and assist administrative personnel
• Answering phones in a professional and timely manner
• Scheduling new patients, recurring patients and follow up appointments after a completed service
• Processing and completion of Patient intake forms
• Retrieving and monitoring faxes
• Follow up on emails, voicemails and direct assignments when applied
• Being a team leader and working closely with assigned and non assigned Providers
• Maintaining in current time Script management with Providers Processing
• Processing medical records and contacting laboratory offices for detailed requests as needed
• Filing, scanning and faxing
• Assistance with monitoring incoming referrals and outbound referrals
• Assisting with opening and closing procedures
• Keeping office and work space areas neat and organized

Benefits for this position start after a year of employment.

Job Type: Full-time

Pay: $17.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Vision insurance

Schedule:

• Day shift

Education:

• High school or equivalent (Preferred)

Experience:

• Medical office: 1 year (Preferred)
• Computer skills: 1 year (Preferred)

Work Location: In person