Registrar oversees university/college's system of student records. Responsible for class registration, assigning classroom space, and updating student records. Being a Registrar ensures that all requirements have been met prior to graduation and that diplomas are factually correct. Determines students who have achieved certain scholastic goals, such as the Dean's List. Additionally, Registrar requires a bachelor's degree. Typically reports to a manager or head of a unit/department. The Registrar contributes to moderately complex aspects of a project. Work is generally independent and collaborative in nature. To be a Registrar typically requires 4 to 7 years of related experience. (Copyright 2024 Salary.com)
JOB SUMMARY:
Under the general supervision from the Principal, performs complex data management and record-keeping working in support of school programs and operations. This person is responsible for the cumulative folders, report cards, databases, transcripts and other related data for all incoming and enrolled students and families. Responsibilities and expectations will shift as educational and school needs dictate.
DISTINGUISHING FEATURES OF POSITION
The employee in this position is responsible for the efficient and effective performance of full-range, complex tasks, including but not limited to effective public relations and communications, positive relationship development with other education institutions, efficient customer service, office detail work and processing numerous requests often simultaneously. The employee also provides coordination of activities and routine projects, and works with sensitive and confidential information and correspondence. Minimal supervision is received from the principals who review work occasionally or on a problem basis through conferences and results achieved. The employee will collaboratively work with multiple stakeholders including administration, college counseling, faculty, and other staff. The registrar works closely with the principals, admissions team, and college counselors on a consistent and regular basis. He or she is often the final step in internal accounting and must understand the legalities for record keeping. The employee is expected to exercise initiative and judgment in planning and organizing work, efficiently accomplishing work assignments, handling work problems, and handling confidential matters. This position involves frequent interaction with faculty, staff, parents, and students.
General Responsibilities:
Desirable Knowledge, Skills, and Abilities
Considerable knowledge of and skill in the use of business English, spelling, math, modern office machines, equipment, office procedures, composition and formatting of letters, minutes, forms, and other informational matters with a high degree of proper usage of punctuation and grammar is needed. Prior experience developing school master schedules is optimal. Proficiency in Microsoft Word, Excel, and Google Suite is necessary and experience with FACTS software programs is strongly desired. The ideal candidate will be efficient, forward-thinking, adaptable and innovative.
Acceptable Experience and Education
At least five years of responsible and recent office experience supplemented by courses in data management or any equivalent experience and/or education which provides the knowledge, skills and abilities to perform this work. FACTS competency and/or prior school registrar experience required.
Physical Requirements:
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Must be able to work independently, communicate effectively, and lift up to 25lbs. This position also may require long periods of sitting, standing, walking, and hand/eye coordination for keyboard data entry and viewing data on a computer monitor. External and internal applicants, as well as position incumbents who are or become disabled, as defined under the American with Disabilities Act, must be able to perform the Essential Job Functions either unaided or with the assistance of a "reasonable accommodation", if such is determined, on a case-by-case basis.