Registrar Assistant jobs in Arizona

ESSENTIAL DUTIES AND RESPONSIBILITIES shall include, but not be limited to the following:

• Perform secretarial duties for the principal of the school in a pleasant and efficient manner; maintain complete and accurate student accounting records. Aid in the efficient operation of the school
• Perform clerical and secretarial duties
• Assist with principal’s budget and purchasing duties
• Serve as the school receptionist when needed
• Maintain school calendar
• Direct the flow of traffic through the office
• Type correspondence, bulletins, requisitions, reports, memos, etc.
• Compose routine correspondence
• Advise parents of school policies and procedures
• Process incoming and outgoing mail
• Coordinate requests for homework when students are ill
• Maintain teacher requisitions, deliver materials and file requisition forms
• Stock and maintain inventory of school supplies and advise business office of depleting supplies
• Duplicate and collate materials, as needed
• Assist in emergency treatment to students and school personnel
• Register students, set up records and maintain records when needed
• Organize substitute teachers/aides for absent staff members
• Perform additional duties efficiently and willingly, as assigned

QUALIFICATIONS AND REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Required:

• High School Diploma or G.E.D.
• Fingerprint Clearance Card
• Good command of business English and able to write letters using correct grammar, spelling and punctuation
• Knowledge of office procedures and basic bookkeeping procedures
• Knowledge of the operation of standard office machines
• Ability to communicate with others in a clear and precise manner and work cooperatively and tactfully with students, staff and public even in times of great stress
• Respect for confidentiality of records, correspondence, and conferences

Special Criteria

Professional appearance and demeanor.

Basic Skills

• Ability to maintain rapport and composure with parents, students, staff, and the general public
• Ability to recognize potential problems and take steps to prevent hazards

Language Skills

Ability to read, analyze, and interpret written documents. Ability to respond effectively to inquiries or complaints. Ability to communicate both verbally and in writing.

Mathematical Skills

Ability to work with mathematical concepts.

Reasoning ability

Ability to apply principles of reason and logic for problem-solving purposes.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to use hands to finger, handle, or feel objects, tools, or controls and reach with hands and arms. The employee is frequently required to stand, walk, bend, and sit. The employee is occasionally required to climb or balance and stoop or kneel. The employee must regularly lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.