Proof Supervisor jobs in Ohio

Summary/Objective

Perform all lockbox and item processing transactions in accordance to bank policies and procedures. Complete all checklist to ensure all work was completed and the branch balances.

Essential Duties & Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Lockbox:

1. Verify all mail to ensure it belongs to the proper P.O. box/client.
2. Process each paper lockbox according to client instructions.
3. Prepare lockbox deposit for proof processing. 
4. Perform dual verifications of all work before sending to proof area to ensure no deposit items were missed and all checks are payable to proper client. 
5. Prepare e-mail to clients requiring lockbox deposit total reporting.
6. Log the volume of all checks copied and return items for account analysis at month end.
7. Attach copies of checks with appropriate voucher or EOB according to client instructions.
8. Bundle all work together and place in courier bag for double verification process.
9. Assist in various double verification processes that occur within the lockbox processing area.
10. Assist with the processing and balancing of image lockbox accounts:

• • Scan documents through the tabletop scanner.
  • Enter all information requested by client such as invoice numbers and names of payables.
  • Data entry of all items that could not be read through the scanning process.
  • Balance any out of balance transactions.
  • Verify all files are accurate before sending to the client.

 Proof:

1. Scan all Lockbox, Teller and Courier daily transactions.
2. Create deposit adjustments as needed to balance client transactions.
3. Performing necessary functions to capture the check images and ensure proper quality of the images.
4. Balance the proof files from FIS to ensure accuracy and upload into the Silverlake system for nightly posting.
5. Input daily proof activity totals to analyze daily volumes.
6. Verify all foreign items processed for the day. Create appropriate tickets and cash letter(s) according to procedures for US vs Canadian items to send to Federal Reserve Bank of Cleveland
7. Balance all daily transactions for entire Bank
8. Data entry of all items that could not be read through the scanning process.

Competencies

1. Ethical conduct
2. Technical aptitude in computer software programs
3. Accuracy and thoroughness
4. Consistency and reliability
5. Receptive listener and good communicator
6. Relationship management
7. Ability to work independently
8. Responsive and flexible to other duties as assigned on an intermittent or regular basis as needed.