Police Records Clerk jobs in New Mexico

JOB OPENING

CITY OF FARMINGTON

JOB POSITION #92: POLICE RECORDS TECHNICIAN

NUMBER OF VACANCIES: 1

DEPARTMENT: Police

PAY GRADE: H - Non-Exempt

HIRING RANGE: $17.7483/Hour

DAYS WORKED: Monday - Thursday OR Tuesday - Friday

HOURS WORKED: 7:00 a.m. - 5:00 p.m.

TYPE OF POSITION: Regular, Full-Time

WORK LOCATION: Police Operations

APPLICATIONS WILL BE RECEIVED THROUGH: Until Filled

PLEASE NOTE: AS PART OF THE HIRING PROCESS, THIS POSITION REQUIRES COMPUTER LITERACY TESTING TO BE COMPLETED. AFTER YOU HAVE APPLIED, YOU WILL RECEIVE AN EMAIL FROM TESTGENIUS WITH DIRECTIONS REGARDING TESTING.

JOB DUTIES

ESSENTIAL DUTIES:

Performs a variety of routine receptionist, clerical, secretarial, and administrative work in support of law enforcement activities.

Works under the close supervision of the Civilian Operations Supervisor.

Assists in the preparation of a variety of computerized reports and records including accident reports, tow-in reports, citation reports, offense reports, arrest/booking reports, reports of investigation, field interrogation reports, warrant entry & maintenance, NCIC entries and clears, evidence inventory reports, and other reports of a similar nature. Researches, reviews, and restores in-car camera and lapel camera video footage.

Digitally merges police reports into the Law Enforcement Records Management System (LERMS), from mobile data terminals and an online citizen reporting system. Prepares the National Incident Based Reporting System (NIBRS) monthly to the FBI..

Is required to maintain the LERMS software system, enters data into the computer, and generates a variety of law enforcement management system reports. Will be required to become certified and operate the National Crime Information Center (NCIC) criminal data information system. Query and monitor the Tracs system for paperless tickets and crash reports.

Required to dispatch information to officers in the field, as needed, or communicate effectively with the Dispatch Center.

Provides a variety of police related information to the public and governmental agencies, utilizing a web-based software solution to include a point of sale feature, and redaction tool. Facilitates the Inspections of Public Records, in accordance with state guidelines and agency directives.

Receives incoming calls, determines nature and urgency of calls, and coordinates appropriate response. Handles lobby traffic inquiries by determining appropriate action; must possess excellent customer service skills.

Receives requests from officers for special or specific information; follows up with appropriate information and relays the same back to the officer.

Serves as a personal assistant to command staff and provides a variety of administrative assistance as needed.

Composes a variety of correspondence, reports and other materials requiring independent judgment as to content, accuracy and completeness.

Establishes and maintains records systems using moderately independent judgment, with an emphasis on self-motivation and initiative in a fast-paced environment.

May be required to handle evidence and property, chain of custody reports, and be able to lift items up to 25 pounds, assist in the destruction of narcotics and firearms. Will be required to become certified in the management of property and evidence by the International Association of Property and Evidence.

Operates a motor vehicle to assist in carrying out the business of the department and the City.

Maintains inventories and orders departmental supplies and materials.

Maintains departmental electronic records and files.

May be required to travel for certification trainings and conferences.

NON-ESSENTIAL DUTIES

May serve as a member of various employee committees.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

QUALIFICATIONS

This position is subject to the City of Farmington's Drug and Alcohol-Free Workplace Policy which includes: pre employment testing, post-accident testing, reasonable suspicion testing, return to duty testing, and follow-up testing.

High school diploma or GED equivalent; college degree preferred, and two years of general clerical office, communications, or records management experience, or an equivalent combination of education and experience.

Valid driver's license with acceptable driving record for past three years.

Must be able to successfully pass clerical test, oral board interview, polygraph examination, and an extensive background investigation.

Ability to type 40 wpm or at a rate sufficient to perform duties of the job, with an emphasis on accuracy of data entry..

Must be able to read and write the English language.

Some knowledge of modern law enforcement principles, procedures, techniques, and equipment required.

Ability to learn the applicable laws, ordinances, and department rules and regulations.

Ability to communicate effectively verbally and in writing.

Ability to establish and maintain effective working relationships with subordinates, peers and supervisors.

Ability to follow verbal and written instructions.

Ability to learn the City's geography.

Ability to work under stress and handle stressful situations.

Ability to meet deadlines.

Ability to operate tools and equipment listed.

Ability to learn a multitude of software solutions with independent judgement and a high degree of accuracy. Proficiency in Microsoft Office Suite (Word, Excel, etc.). Ability to additionally learn and use video systems, redaction software, DVD robotic printer, bar-code scanner, handheld PDA inventory device, cellphone, and alarm panel devices.

Modern office practices, methods, and computer equipment and applications related to the work, including word processing, database, and spreadsheet software.

TOOLS AND EQUIPMENT USED

Personal computer, including word processing and excel, specialized software, and multi-line phones, calculator, cash register, credit card reader, fax machine, copy machine, bar code reader, bar code printers, hand-held inventory device, DVD robotic server, surveillance cameras, redaction software, laser and inkjet printers, cellular device, and alarm panels.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is often required to stand; walk; use hands to finger, handle, or operate objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; drive; and taste or smell.

The employee must occasionally lift and/or move more than 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee works in an open busy office setting. The noise level in the work environment is usually low to moderately noisy.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F/D/V.