Police Records Clerk jobs in Arizona

DRUG FREE WORKPLACE

Applicants for employment and volunteer opportunities should be aware of the City of Sierra Vista's policies concerning the use of drugs and alcohol. These policies have not been altered by the passage of proposition 207. The use of recreational marijuana is a violation of the City's Drug Free Workplace Policy. All positions within the City are required to submit to a pre-employment drug test. A positive result for drugs tested under the policy, including recreational marijuana, may be grounds for withdrawal of an offer of employment or volunteer opportunity. The examination process may vary if determined necessary.

Definition & Essential Functions

APPLICANTS WILL BE NOTIFIED VIA EMAIL WHEN TESTING IS SCHEDULED.

Essential job functions include, but are not limited to the tasks, responsibilities, skills and abilities that are listed in the job description. This is not a comprehensive listing of all functions and tasks performed. Individuals may perform other duties as assigned needed to support the assigned functional area.

Under general supervision, performs a variety of clerical support activities for the maintenance of the City's police records system.

Tasks

• Retrieve and verify case/incident information in the police records system; research records of arrest, convictions, traffic violations, and traffic accidents for dissemination purposes.
• Conduct entry of traffic violations and other assigned reports into the police department database.
• Respond to inquiries from law enforcement agencies and officers, justice courts, citizens, and other agencies; disseminate reports in accordance with state statutes and Sierra Vista Police Department (SVPD) policies.
• Answer incoming calls on a multi-line phone system; refer calls to appropriate personnel via phone system, email system, or through Spillman Message Center.
• Direct and assist citizens with a variety of requests, concerns, or questions.
• Process payment for reports, fingerprint cards, and vehicle impounds using the city cashiering system.
• Data entry, proofreading, transcription, body camera video redaction, and running queries.
• Assist co-workers with additional duties as needed or assigned.

Knowledges, Skills & Other Characteristics

Qualifications

• Candidates must be a minimum of 18 years of age.
• Candidates must not have been convicted of a felony or any offense that would be a felony if committed in Arizona.
• Candidates must not have been convicted of a misdemeanor criminal offense involving moral turpitude in Arizona, nor in any state or federal jurisdiction, where the commission of such a criminal offense would be a misdemeanor as defined by the Arizona Revised Statutes.
• Candidates must not have been dishonorably discharged from the United States Armed Forces.
• Candidates must not have:
  • used marijuana within the past two (2) years, all forms of marijuana, including THC extracts, cannabis, hashish, marijuana extracts, and marijuana edibles, and all forms of use will be treated the same.
  • sold, produced, cultivated, or transported marijuana for sale.
• Candidates must not have:
  • used drugs other than marijuana within the past seven (7) years,
  • used such drugs other than for experimentation; the use of drugs is presumed to be greater than experimentation if the use exceeds five (5) times total, or exceeds one (1) time since the age of 21 years,
  • sold, produced, cultivated or transported for sale any such drugs.
• Candidates must not have a pattern of abuse of prescription drugs.

1011 N. Coronado Drive

Sierra Vista, Arizona, 85635

• English grammar and spelling
• Public records statutes and confidentiality requirements of police records and information
• Authorized persons and extent of authorized information release
• Policies and procedures of the Police Department
• Department computer software for Spillman

• Typing 35 words per minute
• Proofreading and editing for grammar and spelling
• Searching for and retrieving data from the records system
• Accurately entering and verifying data and information into the police records system
• Using tact and diplomacy with diverse persons
• Establishing and maintaining effective working relationships
• Understanding and following written and oral directions
• Operating a variety of equipment and software, including the city cashiering system, computer terminal, telephone, fax, copy machine
• Working in a fast-paced environment with multiple demands
• Using judgment when releasing reports or referring or assisting customers

• This position is primarily performed in an indoor/office environment.
• Spends most time sitting at a work station and completing tasks on a computer.
• Required to sit at the front desk and interact with citizens on a daily basis while using telephones.
• Requires some moderate periods of standing while making copies and preparing packets in an indoor workroom.
• Some lifting of approximately 20 lbs will be required on occasion.
• On rare occasions, candidates may be required to operate out of a mobile command post for major incidents in which the incident command system has been activated.

• Education & Experience Requirements:

• Graduation from high school or GED.
• Two (2) years general clerical office experience, OR completion of post high school course or program in Office Management or closely related field may substitute for the experience.
• 35 WPM Typing Certification (5 minute test completed within six months prior to application). Not applicable if applicant is currently in a position that meets or exceeds the typing requirement.
• Exam passing score 70% Not applicable if applicant in currently in a position that meets or exceed the testing requirement.