Physician Residency Coordinator oversees the administration and scheduling of the physician residency program of a healthcare organization. Coordinates and facilitates the activities of the physician residents and provides the resources necessary to fulfill curriculum requirements. Being a Physician Residency Coordinator ensures physician activities comply with governing bodies such as the Accreditation Council for Graduate Medical Education (ACGME) or other applicable regulations. Supports the recruitment and selection process of resident physicians. Additionally, Physician Residency Coordinator administers and maintains a system or database to manage schedules and physician performance metrics. May require a bachelor's degree. Typically reports to a supervisor or manager. The Physician Residency Coordinator occasionally directed in several aspects of the work. Gaining exposure to some of the complex tasks within the job function. To be a Physician Residency Coordinator typically requires 2-4 years of related experience. (Copyright 2024 Salary.com)
Kent Campus Hospital
STATUS:Full Time 80 Hours
SHIFT: Days
GENERAL SUMMARY:
Summary:
Works collaboratively as a part of the program leadership team with the Program Director and Associate Director(s) to assure program effectiveness and continued accreditation. Manages daily operational and administrative functions of the accredited residency training program.
The position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment.
The Program Coordinator will continually assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations.
ESSENTIAL FUNCTIONS & ACCOUNTABILITIES:
1. Manages program accreditation and regulatory activities which includes understanding and maintaining up to date knowledge of current accreditation (ACGME) and board specific requirements as well as Human Resource guidelines at Bayhealth and State of Delaware policies related to employment law and medical licensure. Uses that knowledge to act on the programs behalf during site visits, audits or other accreditation activities.
2. Collaborates with the Program Director and GME Administration to prepare and implement an annual residency budget, reviewing program budget on a monthly basis to assure charges are coded appropriately and variances are explained, reviews and approves expenses in finance software and utilizes past and present finance data to forecast budget planning, anticipated expenses and payments.
3. In collaboration with the Program Director, develops and manages the block rotation schedules, clinic schedules and didactic schedules to assure all residents meet curricular requirements required for board certification.
4. Manages program specific committees, including, but not limited to, Clinical Competence Committee (CCC) and Program Evaluation Committee (PEC). On a continuous basis, designs, delivers and tracks evaluations and collects and measures other metrics to assure appropriate data exists for the CCC to determine if milestones are met by each resident semi- annually. Collects data and metrics annually to look at program effectiveness and drafts the Annual Program Evaluation (APE) for committee review. Oversees committee creation of an action plan for continuous improvement purposes and monitors plan to assure progress is made.
5. Manages the programs recruitment processes. Facilitates and manage the necessary marketing of the residency program, conducts initial screening of applications (potentially 1000 plus applications) and coordinates the interview process for approximately 100-250 applicants. Manages post interview activities such as ranking process, match day activities and orientation of new residents.
6. Provides day to day administration for the program. Monitors resident work hours to assure compliance with ACGME requirements. Updates the residency management system as necessary. Acts as the agent of the program director with outside agencies/accrediting bodies as well as internally with other departments. Counsels residents regarding available resources, institutional and program policies and regulatory requirements.
7. All other duties as assigned within the scope and range of job responsibilities.
REQUIRED MINIMUM EDUCATION AND CREDENTIAL:
EXPERIENCE:
Required: Three (3) or more years combined experience in medical education, project management, general management or accreditation role with continually increasing program management / leadership responsibilities
Preferred: Three (3) years GME specific experience with continually increasing management and leadership responsibilities. Experience in managing a busy office environment and supervising others (direct or indirect reports). Experience in higher education, undergraduate medical education, graduate medical education, or hospital administration.
PREFERRED EDUCATION AND CREDENTIAL:
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