Office Services Assistant supports office administrative functions and processes with assistance, backup, and coordination duties. Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Being an Office Services Assistant monitors inventory and places orders for office equipment, supplies, or provisions. Processes mail, invoices, employee expense reports, reimbursements, and petty cash. Additionally, Office Services Assistant tracks time reports, attendance or time cards. May act as backup for receptionist, phone coverage, or assist HR activities such as employee onboarding, interview coordination, training initiatives, and other special projects. May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Office Services Assistant works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
**Job Summary:** We are seeking a detail-oriented Office Assistant to join our team. The ideal candidate will provide administrative support, manage office tasks efficiently, and ensure smooth operations within the office environment. **Responsibilities:** - Answer and direct phone calls using proper phone systems etiquette - Assist with medical receptionist duties such as scheduling appointments and maintaining patient records - Coordinate and assist in event planning and execution - Utilize computerized systems for data entry, document management, and record keeping - Provide exceptional customer support to clients and visitors - Perform general administrative tasks including filing, copying, and organizing documents - Support project coordination by assisting with timelines, communication, and documentation - Assist in dental receptionist duties if required - Provide personal assistant support to office management as needed **Requirements:** - Proven experience in an administrative role or similar capacity - Proficiency in office management tasks and procedures - Strong organizational skills with the ability to prioritize tasks effectively - Familiarity with project coordination and event planning processes - Excellent communication skills, both written and verbal - Ability to adapt to various responsibilities within an office setting Join our team as an Office Assistant and contribute to a dynamic work environment that values efficiency, teamwork, and professionalism.
Job Type: Part-time
Pay: $17.22 - $20.00 per hour
Expected hours: 35 per week
Schedule:
Ability to Relocate:
Work Location: In person