Human Resources Assistant jobs in Connecticut

We have an exciting opportunity for a dynamic HR professional to join our team! This position is 35 hours weekly and has a 9-step hourly salary range ($31.59-$39.56). New employees start at the beginning of the salary range.

The purpose of this position is to provide advanced administrative and clerical support to the HR staff and entry-level professional support to Town of Bloomfield departments. This support is related to the day-to-day operation of the Human Resources Department in some or all of the following functional areas: recruitment, benefits, compensation, employee relations, employee training and departmental administration. The incumbent in this position provides support for all members of the department including but not limited to, receiving, reviewing, responding to, and appropriately referring inquiries and requests for information. The HR Staff Assistant is the first point of contact with the HR Department for the public, for employees and for applicants.

Job Environment:

Work requires the ability to operate standard office equipment including but not limited to multiline telephones, personal computers, copiers, and facsimile machines. Requires attention to detail during multiple distractions to maintain accurate, confidential records and to perform data entry, receptionist duties and answering customer/applicant inquiries.

Makes frequent contact with employees, applicants, and Town staff. Occasional contact with vendors, state agencies, insurance companies, attorneys, doctor’s offices, newspapers, enforcement agencies, charities, and employee benefit providers. Communication is frequently in person, by telephone, mail, in writing and e-mail. Contacts require a high level of courtesy and confidentiality.

Essential Job Functions:
(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

• Performs customer service functions by answering requests and questions from employees, the public and job applicants.
• Proficiency in Excel, Word, PowerPoint, and Munis
• Logs in all resumes and responds to every applicant.
• Coordinates all interviews.
• Assists with employment testing including oral, written, and practical testing. May administer written and/or practical testing for clerical positions.
• Types/word processes correspondence, information on forms, documents, reports, lists, reference materials and statistics from copy, rough draft, or own compiled information.
• Assists the HR Director in development of annual budget and on-going monitoring of expenditures.
• Sets up, organizes, and maintains all employee and other files related to Human Resources.
• Administers records maintenance including filing, records retention/disposition authorization.
• Recommend process improvement changes.
• Prepares New Employee Orientation Packages.
• Acts as a backup for New Employee Orientation Meetings.
• Under the direction of the HR Director or the Assistant HR Director, may be assigned responsibility for the recruitment and hiring process for summer seasonal employees or for performing other professional functions, e.g., benefits, training.
• Produces Picture ID Badges for employees and contractors.
• Processes all employment verification requests.
• Handles all accounts payable for the HR Department, including automated MUNIS approval.
• Administers Retiree/COBRA medical insurance payments.
• Responsible for obtaining quotes from vendors for office equipment and supplies and working with vendors to obtain the best price and product quality.
• Maintains inventory for the department.
• Orders supplies including for coffee room.
• Monitors department budget.
• Helps with the implementation of services, policies, and programs through the HR department.

Other Functions:
Assists other department staff as needed to promote a team effort to serve the public.

• May perform other work that is reasonably related to this position as assigned.

Minimum Required Qualifications:

A High School Diploma or GED with three (3) years’ experience working in a Human Resources department; or equivalent combination of education and relevant experience. Preferred experience in a municipal Human Resources office.

Special Requirements: None

Knowledge, Ability and Skill:

Knowledge of:
Office management, procedures, practices, and terminology; office computer applications and equipment; business math; American business English and spelling; knowledge of bookkeeping procedures; intermediate knowledge of principles and practices of municipal human resources, employment law and recruiting methods.

Ability to:
Develop and maintain confidential records and files; keep accurate and detailed records;
prioritize work assignments to meet established deadlines and ability to multitask, ability to
be patient and courteous with applicants and employees; follow written and oral instructions.
Understand policies and procedures and to be able to explain them; ability to analyze job related problems and independently develop and apply solutions; ability to multitask; work independently; and prepare reports in oral and written form; utilize data processing applications as they relate to the functions of the Human Resources Office.

Skill:
Excellent verbal and written communication skills; strong interpersonal skills; ability to develop and maintain effective working relationships with various internal and external groups; heavy contact with the public regarding open positions requires the ability to tactfully and diplomatically explain why applicants are not moving forward in process or to explain policies, practices, or procedures while maintaining utmost courtesy. Excellent problem-solving skills.

Minimum Qualifications

A High School Diploma or GED with 3 years of experience working in a Human Resources department, or equivalent combination of education and relevant experience. Preferred experience in a municipal HR department.

Selection Process

All appointments and promotions shall be made according to merit and fitness for performing the functions of the position, including factors such as education, experience, aptitude, knowledge, character, ethics, or other qualifications that would determine the best candidate for the position. Examinations may include written, oral, physical, or performance tests or any combination of the various types of examinations. Offers of employment are contingent upon satisfactory results on a background check, pre-employment physical and drug test and verification of information on the employment application.

Supplemental Information

To apply visit www.governmentjobs.com/careers/bloomfieldct or applications are available in the Human Resources Department located in Town Hall at 800 Bloomfield Avenue. Applications must include a resume and cover letter. Applications accepted until the end of the day on June 21, 2004.

The Town of Bloomfield is an affirmative action/equal employment opportunity employer. Minorities, women & persons with disabilities are encouraged to apply. Persons with a disability who may need this information in an alternative format or who may need accommodations during the testing procedure should contact HR Dept. at 860-769-3544.

Job Type: Full-time

Pay: $31.59 per hour

Expected hours: 35 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Human Resource: 3 years (Required)

Work Location: In person