Human Resources Assistant jobs in the United States

Notice of Job Opportunity

Date Opened: May 10, 2024 Date Closed: Until Filled

Position: Human Resources Assistant Agency: Human Resources

Minimum Qualifications:

Associate’s degree from two-year college or university; and one (1) to three (3) years related experience or equivalent combination of education and experience.

Additional Qualifications (Agency/Dept. Qualifications):

Must possess excellent verbal and written communication skills, organizational and teamwork skills. Must have knowledge of health insurance terminology and plans, preferably self-funded plans. Must maintain strict levels of confidentiality on sensitive issues. Must have knowledge of processing of purchase orders and invoices and reconciling financial information. Must be able to work independently. Must be able to speak effectively before groups of customers or employees of the organization. Must be proficient in Microsoft Word, Excel, Outlook and other related software. Notary Public* *May acquire after hire and obtained prior to the end of the probationary period.

Hours: Full-Time, 35 hour work week, Core Business Hours: 7:00 a.m. to 4:45 p.m., schedule to be determined

Salary: $18.00 - $20.00 per hour

Summary:

Provides customer service and administrative/clerical support of a confidential nature for the Human Resources Department.

Duties:

· Demonstrates regular and predictable attendance.

· Promotes and maintains positive and effective working relationships and promotes good public relationships as a representative of Licking County Government.

· Greets and screens persons entering the Human Resources Department; responds to general health insurance inquiries; receives and screens incoming departmental phone calls and (e.g., responds to routine inquiries, forwards calls to appropriate party, takes messages, etc.); receives, screens and forwards information submitted to department to appropriate individuals.

· Posts, updates, and balances routine financial information (reconciles financial information) periodically; prepares related financial reports; prepares purchase orders and requisitions; checks, compares and verifies invoices, statements, packing slips and related information; maintains and updates financial filing system. Provides assistance to Director in monitoring departmental budgets. Prepares, tracks and deposits incoming funds.

Assists Benefits Manager in coordination of all aspects of Open Enrollment. Assists county employees with electronic open enrollment; troubleshoots issues and answers inquiries.

Maintains employment application database, entering applications for employment and generates reports as requested, receives applications via email through the Licking County website, forwards to Talent/Training Coordinator for review.

Assists in processing FSA/HRA claim forms. Answers inquiries and assists county employees in completing forms.

Performs administrative duties; produces a variety of memos, reports and correspondence; sorts, screens and prepares departmental mail.

Assists with maintaining department records within the Records Retention schedule.

· Produce, maintain, verify, retrieve and print various documents, records and reports (e.g., correspondence, reports, forms, meeting minutes, newsletters, etc.); prepares, distributes, and files correspondence, forms, documents as requested. Audits reports for accuracy.

· Performs audits mandated by the State Auditor’s Office in regard to a variety of aspects of the Human Resources Department. (Health Insurance, Personnel, etc.)

· Facilitates the United Way and Operation Feed fundraisers for Licking County Government. Communicates fundraising events; collects donations and submits to the charities.

· Assists with activities in regard to the Employee Activities Committee.

· Inventories equipment in the Human Resources Department. Completes annual inventory reports.

· Meets with outside representatives from companies regarding their programs and products. Schedules sessions for county employees when necessary.

· Point of contact for drug screening facilities. Instructs job applicants on drug screening procedure. Receives results and informs appropriate department with results.

· May provide back-up to other positions in the Human Resources Department as necessary.

· Meets all job safety requirements and all applicable PERRP safety standards that pertain to the essential functions of the position and all agency safety procedures.

· Remains informed of current developments and procedures pertinent to duties; may be required to attend seminars/training.

Application Procedures: Submit completed application, resume and cover letter to the Licking County Human Resources Department, 20 South Second Street, 3rd Floor, Newark, Ohio 43055. Applications can be obtained in person in the Human Resources Department between 8:00 a.m. and 4:30 p.m. daily or printed from the web site at www.lcounty.com.

Successful candidates will be subject to Licking County’s pre-employment drug screen

Licking County is an Equal Opportunity Employer.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 35 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• No weekends

Ability to Relocate:

• Newark, OH 43055: Relocate before starting work (Required)

Work Location: In person