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Executive Assistant – College of Arts & Sciences Dean’s Office

The College of Arts and Sciences at Creighton University is hiring an Executive Assistant to support the Dean. This is a day position working primarily Monday – Friday, on campus.

The Executive Assistant performs complex, advanced, diversified, and confidential administrative duties. Communicates and coordinates executive’s instructions and desires with various individuals and/or departments. Schedules appointments and arranges meetings, conferences, and travel. Organizes and maintains correspondence and projects, following up on pending matters with limited direction. Prepares special reports and correspondence, summarizing and analyzing data. Communicates with individuals at all levels in the organization, industry, and community. Organizes and expedites work through executive’s office and initiates follow-up action. Assignments are broad in nature and usually require critical thinking, originality, and ingenuity. May oversee the work of others and serve as a resource in the resolution of complex problems and issues.

Qualifications:

• High school diploma or equivalent required. Some college and/or Associate’s degree or Bachelor's degree preferred
• 8 years of administrative support experience required.
• Experience providing administrative support, preferably to executive level campus administrators, including scheduling calendars and meetings, coordinating travel, prioritizing mail, screening telephone calls, and general office management.
• Demonstrated ability to gather, evaluate, analyze and present data in response to information needs.
• Proven ability to manage and prioritize a workload with multiple deadlines, frequent interruptions, and changing priorities.
• Ability to anticipate problems and needs and take necessary action to eliminate or mitigate potential issues.
• Demonstrated experience in developing, writing and implementing operational procedures.
• Effective oral and written communication skills.
• Ability to establish and maintain effective working relationships and to exercise judgment, tact, maturity, presence and self-confidence in dealings with faculty, students, campus and non-campus administrators, business and community leaders and representatives from other academic institutions and organizations.
• Demonstrated superior organizational skills to establish effective workload priorities to facilitate multiple projects and tasks so that the needs of the Dean and Dean’s Office senior staff are anticipated and met in a timely manner.
• Skill to interpret and apply policies as they relate to accounting functions.
• Demonstrated ability to compose academic and other reports and business
 

Knowledge, Skills, Abilities:

• Knowledge and experience in higher education strongly preferred.
• Demonstrated ability to multi-task and prioritize projects.
• Ability to maintain strict confidentiality regarding employee details, compensation, benefits and employee issues. Strong sense of integrity.
• Experience managing projects with multiple inputs and multiple stakeholders
• Technical Proficiency with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint, and OneNote.
• Exceptional written, verbal, and interpersonal communication skills and the ability to build collaborative relationships; ability to develop and maintain relationships at all levels of the organization.
• Outstanding interpersonal skills: must display patience, and the highest level of customer service and response; ability to interface with all levels across the entire organization.
• Results-oriented and a self-starter who enjoys a challenge and is dedicated to identifying solutions with minimal support and direction.
• Demonstrates initiative to accomplish goals with minimal supervision.
• Works collaboratively and collegially as part of a team.
 

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Creighton University was founded in 1878 and has an enrollment of 8,000 students. Our campus spans over 150 acres, has over 50 buildings, and employs over 2,250 people. It is important to us to have a diverse student body and workforce. In addition to our excellent benefits package, our employees enjoy a variety of programs and discounts to support a positive work-life balance. At Creighton University, you are part of something big. Your skills and passions unite with thousands of faculty, staff, and students inspired to change the world. And it all starts with you!