Contracts Administration Clerk jobs in Texas

Primary Purpose:

Perform bookkeeping duties as it relates to grants, financial reports and bank reconciliations.

Qualifications:

Education/Certification:

• High school diploma or GED certificate
• Associate degree preferred or at least one year of college credits

Special Knowledge/Skills:

• Ability to type and keyboard by touch
• Ability to communicate effectively (verbal and written) using proper English grammar
• Ability to effectively utilize computers, operate calculators and other machines as required
• Ability to work with numbers in an accurate and rapid manner
• Ability to organize, prioritize and meet established deadlines
• Ability to maintain accurate and auditable records
• Demonstrated experience using Microsoft Excel, Word, PowerPoint, and other software programs

Experience:

• Three years bookkeeping training and/or experience

Major Responsibilities and Duties:

• Prepare the HCDE’s daily deposits.
• Update and maintain current the grant portal.
• Assist in the recording of accounts receivable transactions.
• Assist in the collection of outstanding accounts receivables.
• Assist the Chief Accounting Officer with daily tasks.
• Assist in the year end audit including the preparation of lead schedules.
• Assist in the preparation of the Popular Annual Financial Report (PAFR), Comprehensive Annual Financial Report (CAFR), Annual Financial Management Report (AFMR) and budget report.
• Perform account analysis as needed.
• Assist in the monthly School Finance Council meetings.
• Prepare monthly bank reconciliations for multiple bank accounts including investment pool accounts, Public Facilities Corporation (PFC) accounts, campus accounts, and miscellaneous cash accounts.
• Prepare monthly journal entries.
• Be familiar with and assist with duties assigned to other Business Services personnel when necessary.
• Maintain confidentiality of information.
• Maintain physical files of Business Services documents and records related to grants and investments.
• Provide excellent customer service to all users.
• Perform other duties as assigned.