Contracts Administration Clerk jobs in Hawaii
Contracts Administration Clerk prepares, maintains, and administers contract documents according to policies and regulations. Verifies that all required and associated materials in contract packages are in place. Being a Contracts Administration Clerk follows contract monitoring procedures to ensure documents are up to date and that contractual obligations are in compliance. Ensures that contract renewal dates are tracked and that applicable renewal documents are generated and processed. Additionally, Contracts Administration Clerk maintains contract records used to ensure compliance with reporting and regulatory requirements. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Contracts Administration Clerk works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline. To be a Contracts Administration Clerk typically requires 1-3 years of related experience. (Copyright 2024 Salary.com)
Recently Added Contracts Administration Clerk jobs
Contracts Clerk / Legal Clerk
- 22nd Century Technologies, Inc.
-
Honolulu, HI
FULL_TIME
-
Location: Honolulu, HI 96819
Duration: 1 year.
Pay rate: $20.71/Hr. on W2.
Schedule: Monday – Friday (7:45am – 4:30pm)
Job Description:- This position is organizationally located within the Property Management and Land Acquisition Staff, Staff Services Office, Airports Division, Department of Transportation. The Airports Division plans, develops, constructs, maintains, and operates all State-owned airport facilities and administers a comprehensive program of land, financial and personnel management.
- The Contracts and Clerical section assist in the preparation, processing and maintenance of contracts and other legal documents; maintains and updates an inventory of properties and facilities and computerized billing system; finalizes, processes and files lease contracts, agreements and permits; and provides typing services and general clerical support.
- The Contracts Assistant I is responsible for the preparation and finalization of legal documents originating in the Property Management and land Acquisition Staff, drafts contracts and provides a variety of services in the preparation and processing of contracts.
Role & Responsibilities:
Legal Documents:- Responsible for the preparation and finalization of legal documents originating in the Property Management and Land Acquisition Staff and forward-them to the reviewing authorities, various offices and agencies for approval and acknowledgment. Responsible for the distribution of all land transaction documents.
- Responsible for the preparation and finalization of legal publication notices; determines the publication dates in accordance with the bid opening deadlines; requests publication number from the Department of Transportation's Contracts Office and selects the newspaper agency for the notices to be published. Prepares and processes notices to bidders.
- Issues plans, specifications, forms, and documents; accepts, receipts, and verifies certified checks and cash upon issuance of plans and specifications.
- Assists in the Pre-Bid meeting; takes notes of all written and verbal questions asked during the meeting; prepares the Pre-Bid summaries which are hand-delivered or mailed to all prospective bidders; and makes all appropriate changes in the addendum to the lease.
- Accepts, signs, and time stamps notice of intentions to bid, qualification questionnaires, bid proposals, and accepts documents for recording and processing. Provides the bidders with the information requested concerning the Airports Division Property Management and Land Acquisition Staff.
- Assists in the bid opening. Prepares individual bid tabulations for the staff and bidders' use. Assembles the bid proposals in the priority in which they will be opening. Records bid results and labels the proposals for the identification purposes. Responsible for checking and verifying the correctness of the bid totals; checking to see that the bid deposit amount is correct; and preparing the memorandum to the Director of Transportation informing him of the bid results and the letter of award to the successful bidder.
- Helps maintain and control a perpetual inventory of all airports properties by entering proper notations to the master inventory file when property is disposed of by sale, exchanged or withdrawal by Executive Order or acquired by purchase or by Executive Order; make proper notations, revisions and/or amendments to original contracts.
- Assists in the maintenance and control of AIRMIS (a computerized central inventory of all tenancies) by making inputs into the computer of transactions (permits, leases or contracts) by the Airports Property Management and Land Acquisition Staff. Also helps in the preparation of the following inventories and reports:
- In anticipation of the actual occupancy by a tenant, assures that the required deposit, cash or bond, has been posted and the required insurance policies have been procured and contain the requisite conditions.
- Helps maintain a master tenants' list, inventory card files and a numerical list of all tenancies. Reviews data on source documents for accuracy and adequacy; extracts pertinent data on said lists and inventory cards when tenancy commences; maintains a suspense file for expiration dates of agreements, insurance policies and bonds renegotiation periods for leases; and keeps the Property Managers informed of these dates.
- Assists in the preparation of a summary consolidating all pertinent data for use by the Property Management and Land Acquisition Staff, Fiscal Staff and the Tax Department and notifies them of terminations or any other amendments.
- Prepares submittals to the Board of Land and Natural Resources for approval of land dispositions.
- Follows filing procedures and services for the control of Property Management and Land Acquisition Staff records.
- Reviews, indexes and files correspondence, agreements, insurance policies, bonds, appraisal reports, maps and other materials relating to this staff.
- Records, routes, and files confidential qualification questionnaires.
- Receives bid proposals, stamps, and files the sealed proposals for safe keeping until bids are opened and read.
- Prepares correspondence originating in the Property Management and Land Acquisition Staff for signature by the Property Management Supervisor, the Airports Administrator` or the Director of Transportation.
- Responsible for the completeness and conformance of the following legal documents prior to transmittal to the tenant, District Office, Tax Office, and Department of Land and Natural Resources:
- Publication Notices
- Licenses
- Revocable Permits
- Services Permits
- Notary Acknowledgements Contracts
- Furnishes information and assistance regarding the use and filling of various forms and documents set forth by the requirements of law.
- Answers telephone inquiries regarding the function of the Airports Division Property Management and Land Acquisition Staff such as bid deposits, bid bond requirements, execution of contract documents, status of various contracts and permits, application for space, etc.
- Independently prepares the Property Management monthly status report.
- Independently processes a variety of materials for conformance within the standards established by the contract's office.
- Prepares requisitions, leave requests for this staff.
- Devises and prepares administrative time-saving forms.
- As assigned, performs other related duties.
- Instructions Provided. The incumbent in this position makes independent decisions within the scope of established Policies and procedures.
- Instructions are given only on more difficult work. A high degree of initiative and independent action is required.
- Assistance Provided. Employees seek assistance from supervisors with problems of an unusual nature.
- Review of Work. Work is evaluated daily for timeliness and spot checked periodically for accuracy.
- A thorough and comprehensive knowledge of guidelines, precedent cases and situations, office practices and procedures, land terminology, principles and .methods of property inventory control and laws pertaining to public lands is required in order to independently accomplish non-routine and difficult work items. Judgement is required in selecting appropriate guidelines as the basis for action from among the many established and precedent materials available.
- Identify the various types of properties; set up and maintain accurate files, read, interpret and apply laws, prepare inventory, statistical and related property management reports, establish and maintain good working relationships with others within the outside the Department of Transportation. The effectiveness of this position depends heavily on ability to secure the cooperation and confidence of all Contacts.
- High School graduate.
Experience:
A combination of education and experience substantially equivalent to graduation from high school and three (3) years of progressively specialized experience, which shall have involved preparing or processing contracts, specifications and related legal instruments or notices requiring the knowledge and application of pertinent laws, policies, and procedures. VII.
TOOLS, EQUIPMENT & MACHINES
Computer, Typewriter, Adding and Calculating Machine.
About our Company: -
22nd Century Technologies, Inc., is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. Founded in 1997, 22nd Century Technologies is a Certified National Minority Business Enterprise with 6,000 people including 600 Cyber SMEs nationwide supporting our customers in all 50 states, Canada, and Mexico. With HQs in Somerset, NJ and Mclean, VA, 22nd Century has 14 offices throughout the United States. As part of our unrelenting focus on quality and compliance, 22nd Century Technologies’ delivery is based on Certified Matured Processes including CMMI L3 Dev & SVC, ISO 20000, ISO 27001, and ISO 9001 quality processes. With a strong focus on the public sector, 22nd Century currently holds government contracts with 14 out of 15 Federal Executive agencies including DoD, 37 other Federal agencies, 50 States, 115 Local agencies, and 37 School Districts. In the last three years, we have expanded our services to Fortune 500 and other commercial clients and currently support 80 commercial clients.
Recognized among “Best Company to Work For” by Forbes, 22nd Century Technologies, Inc., consistently exceeds our clients’ expectations by focusing on their absolute satisfaction with jobs while keeping our employees motivated.
“22nd Century Technologies is an Equal Opportunity Employer" and “US Citizens & all other parties authorized to work in the US are encouraged to apply."
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. - 24 Days Ago
Contracts Clerk (SR-12)
- County Of Maui
-
Maui County (various), HI
FULL_TIME
- NOTE: SHIFTS MAY VARY, MUST BE ABLE TO WORK ALL SHIFTS, INCLUDING NIGHTS, WEEKENDS AND HOLIDAYS.Performs a variety of specialized administrative clerical functions in connection with the processing of...
- 6 Days Ago
Claims and Contracts Clerk
- Suisan Company, Limited - HILO
-
Hilo, HI
FULL_TIME
- The Claims and Contracts Clerk is in charge of the preparation and collection of claims as well as monitoring and maintaining contract pricing. If you have superior customer support standards, the abi...
- 25 Days Ago
Contracts Manager
- Cross Resource Group
-
Kauai County, HI
OTHER
- Job Description : Our client is seeking a Contracts Manager for a position on Kauai, HI. Supporting the Contracts and Procurement Departments, manages the day-to-day operations of the Contracts and Pr...
- 9 Days Ago
Contracts Manager
- VARITE INC
-
Kekaha, HI
CONTRACTOR
- Job DescriptionClient is seeking a Contracts Manager for a position on Kauai, HI. Supporting the Contracts and Procurement Departments, manages the day-to-day operations of the Contracts and Procureme...
- 17 Days Ago
Contracts Manager
- Alakaina Family of Companies
-
Kaua'i, HI
FULL_TIME
- The Alaka`ina Foundation Family of Companies (FOCs) is looking for a Contracts Manager to support our government customer located in Kaua'i, Hawai'i. Manages the day-to-day operations of the Contracts...
- 1 Month Ago
Contracts Administration Clerk jobs at Popular Companies
Admin Clerical- Administrative Assistant
- Pioneer Data Systems
-
Peapack, NJ
- Position Details: Our client, a world-leading Pharmaceutical Company in Peapack, NJ is currently looking for an Administ...
- 6/11/2024 12:00:00 AM
Admin-Clerical - Administrative Assistant
- Pioneer Data Systems
-
Collegeville, PA
- Position Details: Our client, a world-leading Pharmaceutical Company in Collegeville, PA is currently looking for a Admi...
- 6/11/2024 12:00:00 AM
Clerical Administrative Assistant
- Grundy/Kendall HR Consortium
-
Yorkville, IL
- Position Type: Secretarial/Clerical/Secretary Date Posted: 4/24/2024 Location: Yorkville Intermediate School Date Availa...
- 6/11/2024 12:00:00 AM
Clerical Administrative Assistant
- New York City, NY
-
New York, NY
- Under supervision, performs clerical and related work with limited latitude for independent judgment: we are seeking an ...
- 6/11/2024 12:00:00 AM
Administrative Support
- New York Institute of Technology
-
Jonesboro, AR
- Overview New York Institute of Technology's six schools and colleges offer undergraduate, graduate, and professional deg...
- 6/8/2024 12:00:00 AM
Administrative Assistant (Administrative Support III)
- Johnson County (KS)
-
Olathe, KS
- Overview A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and ex...
- 6/7/2024 12:00:00 AM
Administrative Support Specialist
- Securitas Inc.
-
Spokane, WA
- Administrative Support Specialist - Now Hiring! Location: Spokane Valley, WA Starting Pay: $18.00-$20.00/hour Schedule: ...
- 5/9/2024 12:00:00 AM
Administrative Support Specialist
- Securitas Inc.
-
Spokane Valley, WA
- Administrative Support Specialist - Now Hiring! Location: Spokane Valley, WA Starting Pay: $18.00-$20.00/hour Schedule: ...
- 5/9/2024 12:00:00 AM
About Hawaii
Hawaii (/həˈwaɪi/ (listen) hə-WY-ee; Hawaiian: Hawaiʻi [həˈvɐjʔi]) is the 50th and most recent state to have joined the United States, having received statehood on August 21, 1959. Hawaii is the only U.S. state located in Oceania, the only U.S. state located outside North America, and the only one composed entirely of islands. It is the northernmost island group in Polynesia, occupying most of an archipelago in the central Pacific Ocean.
The state encompasses nearly the entire volcanic Hawaiian archipelago, which comprises hundreds of islands spread over 1,500 miles (2,400 km). At the southea...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Contracts Administration Clerk jobs
$56,108 to $75,262
Most Popular Cities in Hawaii for Contracts Administration Clerk Jobs
What does a Contracts Administration Clerk do?
Contracts Administration Clerk in Duluth, MN
Western Paper is currently seeking to fill an open Contracts Administration Clerk position.
January 31, 2020
Contracts Administration Clerk in Buffalo, NY
As a Contracts Administration Clerk, you'll spend your day supporting the Pricing and Contracts team through data analysis and document reconciliation.
February 23, 2020
Contracts Administration Clerk in Moline, IL
Questions such as this seek to find out how a candidate will fit into the organisation As Contracts Administration Clerk.
December 06, 2019