Clinical Facilities Planning Manager jobs in Virginia

Job Title:          Project Manager

Department:     Facilities Department

Pay Grade:        Administrator and Professional Scale Grade A06

Work Calendar: 12 month

FLSA Status:     Exempt

GENERAL PURPOSE

Under the supervision of the Assistant Director of Project Management, this position performs multiple tasks related to the management of design and construction of school division facilities to include new construction, renovations, additions, and repair and maintenance projects and other facility related project management duties as assigned.  

In addition, the Project Manager will interact with and assist the Facilities Department, project contractors, architects, engineers, and county, state and federal authorities to facilitate the completion of assigned projects.  This position is also responsible for planning, coordinating and directing the acquisition of building communication, telephone, and all educational furniture and equipment for construction projects.

MAIN JOB TASKS AND RESPONSIBILITIES

School Construction Projects

• Coordinate school construction and renovation projects in the school division.
• Conduct on-site inspections and manages construction progress as a basis for determining conformance of work, materials and equipment with the contract documents.
• Monitor the construction schedule and conditions which may cause delays in completion, and report same to the A/E, and/or the Supervisor and Assistant Director of Project Management.
• Assist in the preparation of procurement bid documents and specifications and bid evaluations related to all construction projects and professional consulting services.
• Evaluate suggestions or recommendations which may be submitted by contract or to the A/E and report them with recommendations to the Supervisor and/or Assistant Director of Project Management.
• Review equipment specifications and cost estimates for major replacements and/or renovations.
• Perform final walk-through inspections for all upgrades, renovations and new construction projects as owner’s representative.

Liaison with Department Leaders

• Attend and reports to the Supervisor and/or Assistant Director of Project Management on conferences held at the project site by the A/E and general contractor.
• Maintain orderly files for all projects assigned in conformance with department’s file plan.
• Review with A/E the application for payment submitted by the contractors prior to approval and disposition.
• Submit conference notes.
• Report immediately to the A/E and Supervisor and/or Assistant Director of Project Management any situation that arises during the site work and construction phases which in your view requires that work be rejected.
• Maintain an updated set of construction prints for all projects.
• Attend all meetings pertaining to the various projects and planning.
• Serve on any committees and attend school board, pre-construction and pre-bid meetings as the Supervisor and/or Assistant Director of Project Management may direct.
• Plan, coordinate, and direct the acquisition of building communication, telephone and all educational furniture and equipment for assigned projects.

Support and demonstrate core values of Stafford Schools

• Engage in ongoing professional development relevant to position.
• Respond promptly and thoroughly to written and oral requests for information.
• Maintain a clean, neat appearance, appropriate to position.
• Maintain a record of appropriate attendance and punctuality.
• Serve as an optimal role model for students, colleagues, and the general public.
• Work in close harmony with colleagues, supervisors, and co-workers.
• Comply with all District and School policies and regulations, including but not limited to guidelines for confidentiality.
• Perform other related duties as required/assigned.

EDUCATION AND EXPERIENCE

• High School Diploma or its equivalent; and including post high school courses in engineering, construction, and building trades.
• Bachelor’s degree in engineering or construction preferred.
• Experience in engineering, construction, construction inspection and building trades required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge
• Local, state and BOCA building codes.
• Current mandated safety and environmental regulations and standards such as EPA, OSHA, AHERA, IAQ and Hazard Communications.
• Mechanical, plumbing and electrical systems, equipment and furnishings used in commercial construction with an emphasis in school systems being desirable.
• Skills
  • Valid Virginia Driver’s License and willingness to travel short distances in personal vehicle.
• Abilities
  • Demonstrate good character and leadership skills.
  • Initiative, resourcefulness and ability to work independently.
  • Effectively communicate with administrators and elected officials, both orally and in writing, to convey information and decision presentations/materials.
  • Effective time management and organizational skills.
  • Assess day-to-day priorities and effectively complete required tasks.
  • Follow oral and written directions including a thorough knowledge of English grammar and usage.
  • Use current Windows Operating Systems, Microsoft Office with emphasis on Access data base, Excel spreadsheets, Word processing, and Power Point graphics.
  • Read, interpret and understand architectural, civil, structural, mechanical/ electrical plans, specifications, and other construction-related documents.
  • Perform detailed construction inspections.
  • Develop and maintain a database which serves to facilitate project budget input and efficient use of the Division’s facilities.
  • Work cooperatively and positively with the school board, administration, faculty, architects, engineers, contractors, community, and state, county and federal authorities.
  • Work cooperatively in a team environment to meet goals
  • Organize and perform work independently
  • Work on multiple projects while meeting all deadlines
  • Show sustained effort and enthusiasm in quality and quantity of work

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Work environment is indoors and outdoors with regular exposure to weather conditions; in proximity to moving mechanical parts and electrical equipment; and in confined spaces.
• The work is medium work which requires exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
• The employee is exposed to fumes, dirt/dust, gases, and the risk of electric shock.
• Must possess the physical ability to work primarily with fingers, perceive the nature of sounds, make rational decisions through sound logic and deductive processes, express or exchange ideas by the spoken word, substantial movements (motions) with the hands, wrists, and/or fingers, and discern letters or numbers at a given distance.
• Additionally, the following physical abilities are required: feeling, grasping, handling, lifting, mental acuity, reaching, repetitive motion, speaking, standing, talking, visual acuity and walking.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations shall be made, as required by law, to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this job description.

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this job description.