Billing Systems Manager jobs in Oregon

Vigor Values

Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day.

Truth: We seek the truth, and we speak the truth
Responsibility: We act on what we know is right
Evolution: We seek mastery, and adapt to a changing world
Love: We care about the people we work with, and the world we live in

POSITION SUMMARY:

Vigor Industrial is one of the largest privately-held companies in the Pacific Northwest. The Billing Analyst I position is part of Vigor Works, and will support all divisions with an emphasis on the Aerospace division. This position is a critical part of the government billing and review function. You will work with individuals from project management and supervision, project controls, purchasing, scheduling, and accounting. The Billing Analyst I will report to the Finance Manager and is a part of the Operations Finance team.

ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES:

(This list is not intended to detail all aspects of the position but is representative of its overall responsibilities.)

• Supports project teams in understanding the billing review files and the related supporting information within the accounting systems.
• Provides additional support to the project teams for any questions related to the billing review files by working with the billing team.
• Works with project teams to understand billing and audit requirements as well as billing issues to better assist with supporting the teams in the billing review and audit process.
• Monitors billing review progress to ensure timely return of the review files.
• Reviews the completed billing review data for completeness and clarity. Resolves identified issues and prepares the final billing review file.
• Communicates results of the billing review to the billing team for billing preparation and reporting.
• Works with project team to identify billing adjustment issues and trends and works with team to develop processes and procedures to reduce adjustments.
• Monitors the temp takeout balances for each project and works with project team to determine final billing resolution for these items in a timely manner.
• Provides input on FAR allowability and requirements related to expenses and job costs.
• Collects, researches, and analyzes billing review data to identify adjustment issues. Translates data into useful information for team and management by preparing trend reports.
• Works with project teams to provide any billing support information that may be requested. This information may come from the billing database, the IFS ERP system, or the Kronos timekeeping system. Assists teams in understanding the billing support as needed.
• Works with the billing database to do inquiries and reports as requested.
• Provides assistance in processing and entering/confirming billing adjustments within the billing database as requested.
• Support internal and external billing audits. This will require working directly with DCAA and DCMA representatives.
• Review, at least monthly, all of the unallowable and related allowable GL account activity for the OH and G&A accounts for VWX to determine proper account coding. Amounts will be reviewed per the FAR requirements for allowability.
• Be a resource for VWX personnel related to questions of allowable charging – both direct and indirect charges – per the FAR requirements as well as specific contract requirements with respect to Allocability.

JOB SCOPE:

The Billing Analyst I position is in the Vigor Works business unit and will report to the Finance Manager. This role will be the initial contact for billing information on specific projects as assigned and will assist with other projects and cost related items as needed.

SUPERVISORY RESPONSIBILITY:

This role does not have staff directly reporting to it, however does interact closely with various managers and staff throughout the business unit to obtain necessary inputs and information in executing its own deliverables.

INTERPERSONAL CONTACTS:

Interact on a day-to-day basis with the Vigor Works billing team, members of the project team, and others in the Vigor Works business unit.

KNOWLEDGE SKILLS AND ABILITIES:

• Labor recording, reporting and tracking experience required.
• Proficiency in Excel.
• Ability to perform in-depth analysis on large data sets.
• Experience with ERP and electronic timekeeping systems – IFS and Kronos preferred.
• Analytical ability to research problem areas and make conclusions.
• Attention to detail.
• Familiarity with FAR and ability to research FAR requirements.
• Experience dealing with government contracts.
• Experience with Tableau reports.
• Ability to deliver results in a team environment.

EDUCATION AND/OR EXPERIENCE:

• High School Diploma or GED Certificate is required. A Bachelor of Science degree in accounting or business preferred.
• Two to three (2-3) years of experience in a role with similar responsibilities.
• Labor and cost reporting and analysis, preferably in a project-based environment.

CERTIFICATES, LICENSES AND REGISTRATIONS:

None required.

PHYSICAL DEMANDS:

Work is conducted in a dynamic, fast-paced office setting with moderate to loud noise levels from production activity in the shipyard. The person may be need to work more than 8 hours a day and/or on weekends. Good finger, hand and wrist dexterity required for extensive computer operations is required. He/she may spend extended periods of sitting in front of a computer terminal entering/manipulating data. The person may be required to lift up to 20 pounds. There may be out-of-town travel (including air travel) up to 5% of the time with notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:

While in production areas the person will be exposed to all weather conditions, noise, fumes, dusts and odors. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Vigor and its wholly owned subsidiaries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Our goal is to provide a strong compensation package in support of industrial jobs that matter – to the local economy – and communities in which we operate.

To achieve this goal, Vigor’s total compensation philosophy will remain flexible and therefore, subject to periodic review and revision to assure it continues to be sustainable and that is supports the Vigor Code and Culture Values.

Vigor’s total compensation philosophy considerations include the following:

• Objective is to attract and retain the best performers.
• Base pay for positions shall be set slightly below market.
• Base pay provided to individuals shall be determined in consideration of market data, internal equity, and overall job performance.
• Annual cash compensation, which includes base pay and incentive compensation bonus, shall be target to be above market when the Company’s overall financial performance has been positive.
• Encourage leadership and competency building by linking career development and individual performance to greater income earnings opportunities.
• Employee health, welfare and 401K retirement benefits taken together are above market average provided overall company performance remains positive.

At Vigor we offer a generous benefits package that includes:

Vigor and its wholly owned subsidiaries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veterans, age, disability or genetics. In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.