Accounts Payable/Receivable Clerk supports the day-to-day operational activities of an organization's accounts receivable and accounts payable functions. Ensures transactions are recorded promptly and accurately in accordance with internal accounting policies. Being an Accounts Payable/Receivable Clerk creates and distributes invoices to customers and verifies, records, and posts payments received. Reviews purchase orders, statements, and invoices to verify amounts owed and records and processes payments for debts owed by the organization. Additionally, Accounts Payable/Receivable Clerk responds to customer or vendor inquiries regarding payments or billing and researches and resolves discrepancies. Maintains and reconciles accounts payable and receivable ledger accounts. Requires a high school diploma. Typically reports to a supervisor. The Accounts Payable/Receivable Clerk works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline. To be an Accounts Payable/Receivable Clerk typically requires 1-3 years of related experience. (Copyright 2024 Salary.com)
Job Summary:
A leading Technology company in Richmond, VA is looking for an experienced Accounts Receivable Clerk to provide accounts receivable data entry and assist with administrative functions in a fast paced environment.
The Accounts Receivable Clerk will be responsible for daily invoice preparation, assisting customers by phone and by email, processing payments, performing collections on past due accounts and monitoring recurring revenue accounts. Responsible for timely completion of daily procedures and paperwork as assigned. They will work closely with and report to the Accounting Office Manager and Lead A/R Clerk, as well as assisting with other administrative tasks and backup for other Accounting positions as needed.
Key Job Responsibilities:
Accounting Duties:
Use Quickbooks Online & Zoho (CRM application)
Daily Invoice Preparation
Process Payments and Deposits
Scanning and Filing
Assist Customers with Billing Inquiries by Phone and Email
Daily Invoicing and Payments for Recurring Revenue Accounts
Collections on Past Due Accounts
Process W-9 and COI Requests from Customers
Track & Reconcile Builder Credits and Accounts
Timely Processing of A/R Reporting for Payroll Commissions
Create & Track Gift Cards for Customers
Assist with Office and Administrative backup as needed
Admin Duties:
Greet Visitors and Make Appointments
Answer and Direct Incoming Calls
Email and Phone Correspondence with Customers
Prepare Informational Brochures for Potential Clients
Complete Tasks Requested by Management
Accept Deliveries & Sort Mail
Replenish Supplies in Conference Room, Break Room and Restrooms
Close the Office & Showroom Daily
Cross training required but not part of daily duties:
Accounts Payable Entry
Reconciliation of Bank account
Payroll Processing
Assist with Travel Arrangements
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this classification. They are not to be constructed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Requires a basic understanding of generally accepted accounting principles
1-3 years Accounts Receivable experience required
Experience with Google Suite & Quickbooks Online
Strong communication and excellent customer service skills are a must
Ability to multi-task in a fast-paced environment is essential
Strong organizational skills with attention to detail
Problem solving and critical thinking skills
Ability to prioritize and perform work with minimal supervision
Bookkeeping Experience preferred
Must be able to lift at least 15 lbs without assistance
Health Insurance