Accounts Payable/Receivable Analyst jobs in Maine

SUMMARY DESCRIPTION: Reporting to the Senior Executive Director of Finance & Operations, the Accounting Manager will supervise the accounting functions for the School Department. This will include supervising both the staff and grant accountants. Responsible for
the preparation of accurate and timely monthly and annual financial reports for the district, including oversight and review of grant reports, invoices, and/or other special reports. Responsible for the coordination of external audits and provision of required information.

SPECIFIC JOB DUTIES AND RESPONSIBILITIES:

• Monitors expenditures and revenues, and performs monthly budget analyses, budget to actual comparisons, and projections of revenue and expenditures, including salaries and benefits, for the balance of the year and quantifies all budget variances.
• Establish and monitor procedures which ensure timely and accurate reconciliations
• Prepares the filing of all financial documents for the review by the Senior Executive Director of Finance & Operations.
• Review and approve all journal entries and budget amendments.
• Reviews transactions for compliance with policy.
• Performs a variety of pre-audit tasks; cooperates with auditors and provides information to them as directed.
• Provides information essential to the preparation, administration and control of the budget to the Senior Executive Director of Finance & Operations.
• Reviews and maintains the chart of accounts structure for all funds.
• Acts as liaison between City Finance and School Department on account reconciliation issues.
• Oversees the day-to-day operations of the Business Office and its staff. Coordinates coverage for absent staff.
• Responds to questions or requests for information pertaining to the budget.
• Reports to the Senior Executive Director of Finance & Operations on the accounting affairs of Portland Public Schools and recommends changes and improvements as needed.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Considerable knowledge of accounting and expenditure control systems and procedures.
• Ability to analyze, evaluate and interpret complex financial data and evaluate accounting problems.
• Exercise considerable initiative and judgment in analyzing the operational needs of the department.
• Prioritize work and meet various deadlines as necessary.
• Research, organize and present clearly oral and written reports with appropriate recommendations.
• Establish and maintain calm, effective work relationships with those contacted in the course of day to day operations.
• Maintains confidentiality in all district matters.
• Ability to communicate well, both orally and in writing.
• Supervise assigned personnel, conduct annual performance appraisals, and make recommendations for appropriate employment actions.

EDUCATION, TRAINING, AND EXPERIENCE:

• Bachelor’s degree from an accredited college or university in Accounting or Finance.
• Minimum of 5 years of progressively responsible experience in an accounting position, including the supervision of personnel. Experience in government accounting is preferred.

SPECIAL REQUIREMENTS: Occasional extended work hours. This position does not qualify
for remote work.

Portland Public Schools is committed to maintaining a work and learning environment free from
discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual
orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran
status, political affiliation or disability, as defined and required by state and federal laws.

Job Type: Full-time

Pay: Up to $88,270.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 5 years

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Portland, ME (Preferred)

Ability to Relocate:

• Portland, ME: Relocate before starting work (Required)

Work Location: In person