Department: Development
Reports to: Volunteer Manager
Location: Salem or Eugene
Position Type:  1.0 FTE, hourly (40 hours/week), nonexempt

Please note: We are hiring for one position based in Eugene or Salem.

Bilingual candidates are eligible for $1.50 Bilingual Differential

Eligible for Full-time benefits. See our benefits page at  

http://hivalliance.org/employment/benefits

Application Instructions: All applicants must submit a complete Job Application, Supplemental Questions, and Resume via the Job Portal to be considered. The Job Portal can be found here https://hivalliance.org/employment/open-positions/

Position Summary

The role of the Volunteer Coordinator is to generate interest in volunteering at HIV Alliance, resulting in a continual flow of support. The Volunteer Coordinator assists in managing all aspects of the volunteer program. The coordinator’s duties around volunteers include recruitment (with a focus on long-term volunteers), orientation and training, acknowledgment and gratitude, accurate and comprehensive record keeping, evaluation/feedback from both staff and volunteers, and retention. The Coordinator must inspire trust and confidence in the agency’s volunteers and the community.

Essential Functions & Responsibilities

Assists the management team in accomplishing goals related to recruitment, screening, training, placement and supervision of volunteers;

Ensure that volunteers are appreciated and have opportunities for feedback;

Maintain organized program record keeping

Help with scheduling and provide regular orientations and trainings for interested volunteer applicants

Match volunteers with agency needs or customized volunteer projects

Maintain a database for tracking/tallying volunteer hours, job preferences, and contact information

Helps implement a sustainable plan for on-going recruitment, developing regular contacts at local colleges, high schools, local businesses, and community groups and organizations

Arrange for volunteer information to be available at all tabling, community events, and speaking engagements

Conduct review of volunteers’ performance and interest in additional/alternative placements

Maintain a file for each volunteer that includes a signed volunteer application, timesheets, training records, referrals, verification of criminal background check, and verification of TB test result

Assist in supervising general agency volunteer pool and their work

Assist in the recruitment, placement, and supervision of day-of-event volunteers for agency events

Support implementation of program/volunteer equity goals

Track data necessary to monitor progress toward equity goals and to identify disparities in volunteer engagement

Support collection of volunteer feedback on a regular basis and using that feedback to make program improvements

Ensure that volunteer concerns related to equity are addressed

Ensure that policies and procedures and consistently applied

Provide volunteer with opportunities to share input related to program equity goals

Other duties as defined by Director

Required Qualifications

Extensive personal volunteer experience (prefer 5 years)

1 year’s minimum staff or volunteer supervision experience

Preferred Qualifications

Strong professional boundaries and ethics

Excellent time management skills

A commitment to the agency’s mission of HIV prevention, advocacy, care, and education

Knowledge of HIV disease prevention and services or willingness to learn

Strong interview skills; ability to extract skills and personal information, background and experience and assess appropriateness to placements requested

Basic computer skills, particularly database management

Skillful and comfortable with public speaking

Sensitive to issues of confidentiality and diversity

Excellent record keeping and organizational skills

Excellent written and oral communication

Team player who is self-motivated, high-energy, enthusiastic

Valid Oregon driver’s license, driving record sufficient to be covered by agency auto insurance policy, ability to transport self to job-related events and education locations

TB test (provided at agency)

Flexible hours required, including some evenings and weekends

Ability to pass agency criminal background check

COVID-19 Vaccine Requirement: HIV Alliance is a healthcare facility and is requiring all employees to complete their COVID-19 vaccination series. For more information, please visit https://www.oregon.gov/gov/Documents/executive_orders/eo_21-29.pdf and our employment page https://hivalliance.org/engage/careers-at-hivalliance/ 

Physical Demands

While performing the duties of this job, the employee is required

• Repetitive use of hands such as grasping, twisting/turning of wrists, and finger dexterity necessary to perform various clerical duties, such as typing and writing.
• Frequent use of arms such as pushing and pulling to open and close drawers and cabinets
• Ability to sit or stand for extended periods of time at an assigned station
• Ability to bend, stand, and reach to be able to transport clients and to occasionally lift and carry up to 25 pounds (harm reduction kits, naloxone kits, testing and education materials)
• Continuous clarity of vision at 20 inches or less for processing of paperwork
  
  

The physical demands described above here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Working conditions, Travel and Environment

The duties of this job require individuals be able to work in non-traditional and community-based settings

The duties of this job require regular attendance

• Ability to work flexible hours, including early mornings, evenings, and weekends
• Ability to work 5 days per week for a minimum of 40 hours per week
  
  

Travel to other locations as necessary to complete essential job functions

• Ability to transport self to job-related events and locations

HIV Alliance prohibits discrimination based on race, color, religion, national origin, ancestry, citizenship status, physical or mental disability, age, sex, sexual/affectional orientation, gender identity, gender expression, marital or partnership status, veteran status, political affiliation or belief, genetic information, HIV antibody status or any other factor protected by law or association with any of these classes, in its services, employment, or use of volunteers.

HIV Alliance is a community united to stop the spread of the HIV epidemic. We strive to create an environment where everyone is empowered to reach their full potential. We value the diverse perspectives that each of us brings to this work, understanding the influences of culture, race, color, religion, national origin, ancestry, citizenship status, physical or mental disability, age, sex, sexual/affectional orientation, gender identity, gender expression, marital or partnership status, veteran status, political affiliation or belief, genetic information and HIV status in shaping our life experiences. We pledge to listen and ask questions before making judgments, and to continue to educate ourselves and each other. We recognize that we will only be successful against the HIV epidemic in a culture where oppression is not tolerated.