Top Division Tax Executive jobs in Montana

The Executive Assistant serves as the primary receptionist, provides administrative support to the President and Vice President, and assists with client communications and scheduling for all locations.

Duties and Responsibilities:

• Coordinates office activities and functions to maintain efficiency and compliance with company policies
• Provides primary receptionist and telephone duties and is the initial contact person for the front door - overseeing telephone services, email correspondence, and maintains calendars for client scheduling (scheduling and confirming appointments).
• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Maintains office supplies inventory for all offices
• Maintains physical and electronic records, documentation, and files
• Composes and/or types correspondence, reports, and related materials
• Serves as primary liaison between Elite and vendors such as IT troubleshooting and printing
• Assures the appearance of the office is neat and professional
• Gain cross training and proficiency in other duties to assist staff with clients
• Performs other related duties as assigned

Skills and Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Basic understanding of how to operate standard business equipment.

• Familiarity with basic accounting principles and bookkeeping experience strongly preferred
• Proficient with Microsoft Office Suite or related software

Education and Experience

• Proven experience as an executive assistant, office administrator, office assistant or relevant role
• High school diploma or equivalent required; Associates degree in office administration or related field preferred.
• At least three years of administrative and clerical experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative experience: 3 years (Preferred)
• Microsoft Office: 2 years (Preferred)

Work Location: In person