Top Administrative Executive jobs in Alabama

Top Administrative Executive leads operations and plans all aspects of an organization's staff and service functions. Establishes the infrastructure and capacity to provide internal services to the organization. Being a Top Administrative Executive oversees multiple functions that typically include administrative/office, financial operations, facility maintenance/space planning, security, hospitality services, equipment and supply procurement, vendor management, and others. Develops the capital and operating budgets for each function. Additionally, Top Administrative Executive designs processes and policies that support efficient service delivery and meet the organization's changing needs. Sets overall performance goals and standards of service. Utilizes data analytics to measure activity and drive continuous improvement. Requires a bachelor's degree. Typically reports to chief executive officer (ceo) or chief operating officer (coo). The Top Administrative Executive manages a business unit, division, or corporate function with major organizational impact. Establishes overall direction and strategic initiatives for the given major function or line of business. Has acquired the business acumen and leadership experience to become a top function or division head. (Copyright 2024 Salary.com)

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Executive Administrative Assistant (Top Secret - HSV)
  • SiloSmashers, Inc.
  • Huntsville, AL FULL_TIME
  • Executive Administrative Assistant

    SiloSmashers is seeking an experienced Executive Administrative assistant to support our federal law enforcement client.

    The Administrative Support performs a variety of clerical and administrative duties that are necessary to run an organization efficiently.

    Work Description

    • - Write a variety of technical articles, reports, brochures, and/or manuals for documentation for a wide range of uses.
    • - Create, customize, prepare, and maintain presentations, briefing charts, and documents using computer software (e.g., Microsoft Office Suite), websites, graphical elements, scanned photos, and other presentation materials.
    • - Review and modify correspondence for internal consistency and conformance.
    • - Maintain and update the calendar of management within the assigned Units and/or Sections using computer software (e.g., Microsoft Office Suite) by making appointments and arranging meetings, based on the manager's schedule and current issues.
    • - Coordinate and support meetings and special events for the organization to include coordinating all amenities, accommodations, visit requests, and collection of funds.
    • - Schedule accommodations for meetings, record lunch requests for meetings with outside guests notify attendees, coordinate Video Teleconference - Conference requirements, and handle any other special requirements for meetings/conferences/projects (reserve parking spaces, directional signs, registration desk, name plates, table tents, etc.).
    • - Obtain and deliver read ahead material for management's scheduled meetings and distribute to attendees.
    • - Prepare travel requests; arrange travel and lodging arrangements; arrange and coordinate a schedule for visits.
    • - Maintain conference room reservation schedules for the purpose of coordinating meetings, visits, and appointments.
    • - Enter data and maintain office databases such as organizational charts, personnel accountability, travel, training, and budget.
    • - Enter and maintain professional data.
    • - Serve as records manager and maintain office files.
    • - Collect, review, archive forms (such as leave requests, employee work schedules, and telework applications), and enter data into the timekeeping system for branch chief review.
    • - Coordinate, define structure, and organize electronic materials, presentations and documents using databases, servers, and SharePoint sites.
    • - Prepare property turn-ins
    • - Prepare, review and process training requests, travel vouchers, conference requests, personnel related documents, and technical report staffing for conformance to policy and procedures prior to the appropriate authoritative signature.
    • - Gather and organize completed personnel documents and delivering completed document packages for personnel actions to include civilians, contractors, students, guest researchers, etc.
    • - Respond to administrative queries and taskers by the established deadline. - - Keep accurate records of final disposition of each action and inform the respective action officer of results.
    • - Receive and screen visitors and phone calls. Professionally answer office manager telephone line, take messages, and refer calls and visitors to appropriate staff.
    • - Operate shared office equipment, to include copy machine, scanners, facsimile machine, computers, printers, and shredders, and as needed submit repair requests.
    • - Follow standard operating procedures (SOP) and Internal Operating Procedures (IOPs) provided as Government Furnished Information (GFI) at contract award, related to functions such as personnel accountability, security, and safety.
    • - Prepare and review correspondence (e.g., minutes, information papers, reports, queries, taskers) for grammatical errors, proper tone, accuracy, clarity, and formatting. Make corrections and retypes as necessary.
    • - Participate as a member of Integrated Product Teams (IPTs) or groups developing changes or improvements to administrative processes and procedures

    The Executive Administrative Assistant position shall have the following qualifications:

    • - Bachelor's degree from an accredited university or college with eight (8) year or more years of general office assistant experience. Educational requirement may be waived if the candidate has ten (10) or more years of experience.
    • - Knowledge and/ experience using Microsoft Office Suite, specifically Power Point, Excel, and Word.
    • - Ability to communicate orally and in writing.
    • - Experience operating standard office equipment, to include telephones, copy machine, scanners, facsimile machine, computers, printers, and shredders.

    Salary: $74000 - $79000 per year

    Job Posted by ApplicantPro
  • 6 Days Ago

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Executive Administrative Assistant(Top Secret - HSV)
  • SiloSmashers
  • Huntsville, AL FULL_TIME
  • Executive Administrative Assistant SiloSmashers is seeking an experienced Executive Administrative assistant to support our federal law enforcement client. The Administrative Support performs a variet...
  • 13 Days Ago

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Sales Executive
  • Top Closers
  • Cardiff, AL FULL_TIME
  • Are you looking for your next exciting career move in sales? Are you driven, self-motivated, and an excellent communicator? If the answer is YES, then look no further as this is the role for you! We h...
  • 12 Days Ago

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Field Sales Executive
  • Top Closers
  • Cardiff, AL FULL_TIME
  • Are you looking for your next exciting career move in sales? Are you driven, self-motivated, and an excellent communicator? If the answer is YES, then look no further as this is the role for you! We h...
  • 23 Days Ago

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Executive Administrative Assistant
  • Wonder Works Construction Corp.
  • Dallas, AL FULL_TIME
  • Company DescriptionWonder Works is one of the most respected Development and Construction firms in the Tri-State area that have earned its reputation by building with integrity and quality since 1987....
  • 25 Days Ago

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Executive Administrative Assistant
  • Partners Realty
  • Montgomery, AL FULL_TIME
  • Overview:We are seeking a highly organized and detail-oriented individual to join our team! In this role, you will provide comprehensive administrative support to our executive team and contribute to ...
  • 30 Days Ago

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Director of Administration / Executive Assistant
  • TH Bender
  • Washington, DC
  • Job Description Job Description The Director of Administration / Executive Assistant plays a pivotal role in ensuring se...
  • 6/2/2024 12:00:00 AM

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EXECUTIVE ADMINISTRATIVE SUPPORT
  • Air Mobility Command
  • Scott Air Force Base, IL
  • Summary Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT ...
  • 6/2/2024 12:00:00 AM

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Office Administrator Executive Assistant
  • CPA Firm
  • Mathis, TX
  • Job Description Job Description We are seeking an Office Administrator Executive Assistant to join our team! You will pr...
  • 6/1/2024 12:00:00 AM

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Administrative Executive Assistant
  • TAX & ACCOUNTING
  • Atlanta, GA
  • Job Description Job Description We are seeking an Administrative Executive Assistant to join our team! You will provide ...
  • 5/31/2024 12:00:00 AM

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Administrative Executive Assistant
  • Oakwood Capital
  • Hollywood, FL
  • Job Description Job Description Responsibilities Include: Work directly with the managing partner to support all aspects...
  • 5/31/2024 12:00:00 AM

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Administrative Executive Assistant
  • MATTRESS SAFE
  • Cumming, GA
  • Job Description Job Description We are seeking an Administrative Executive Assistant to join our team! You will provide ...
  • 5/30/2024 12:00:00 AM

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Executive Administrative & Personal Assistant ($77-97K)
  • Ultimate Staffing
  • Plymouth, MN
  • We are seeking an Executive Assistant with 5+ years of c-level executive support experience. Must be highly organized, i...
  • 5/30/2024 12:00:00 AM

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Administrative Executive Assistant
  • The Haus of Performing Arts Afterschool
  • New York, NY
  • Job Description Job Description We are seeking an Administrative Executive Assistant to join our Performing Arts after-s...
  • 5/29/2024 12:00:00 AM

Alabama (/ˌæləˈbæmə/) is a state in the southeastern region of the United States. It is bordered by Tennessee to the north, Georgia to the east, Florida and the Gulf of Mexico to the south, and Mississippi to the west. Alabama is the 30th largest by area and the 24th-most populous of the U.S. states. With a total of 1,500 miles (2,400 km) of inland waterways, Alabama has among the most of any state. Alabama is nicknamed the Yellowhammer State, after the state bird. Alabama is also known as the "Heart of Dixie" and the "Cotton State". The state tree is the longleaf pine, and the state flower is...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Top Administrative Executive jobs
$276,361 to $453,332