Project Administrator jobs in Nevada

The essential duties and responsibilities of the Project Administrator consist of, but are not limited to, the following. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

1. Job Start:

• Manage the contract review process. Upon receipt of final, file executed contract.
• Set up and maintain contract electronic and hard files per job.
• Order insurance for each project.
• Coordinate the ordering of payment and performance bonds, riders, consent of surety bonds, etc., as required.
• Lead the Certified Payroll/OCIP enrollment and reporting requirement set-up with Payroll.

2. Change Order Requests/Change Orders:

• Receive, reconcile, prepare for signature, post and return original SCOs received from the customer. Update the schedule of values if specific forms are required.

3. Project Correspondence:

• Obtain drafted correspondence from the Project Manager. Ensure the format, grammar and structure are professional and meet company business writing standards prior to sending it to the client. 

 4. Accounts Receivable:

• Obtain billing percentages from the Project Manager monthly and prepare invoice.
• Process and submit all required billing documents to client and enter in the accounting system.
• Assist in the collection of lien releases from vendors/subcontractors, as needed.

 5. Sub-Subcontract Management:

• Maintain Sub-Subcontract/Purchase Agreement files and logs per job.
• Process Sub-Subcontracts/Purchase Agreements and track their return.
• Track insurance, lien releases, OCIP, certified payroll, and sales tax accrual monthly.
• Reconcile contract/payments when retention billing is received and collect close-out documentation.

6. Job Closeout:

• Reconcile contract/payments and prepare retention billing.
• Prepare General Contractor required close-out documentation when retention is billed (i.e., warranties, final lien releases, etc.).
• Review Accounting Closing List and follow archiving procedures.

 7. Other Duties:

• Provide data entry support, as needed.
• Review and forward duties to Administration Clerk and provide coverage when Administration Clerk is out.
• Attend seminars/educational training programs as required.
• Perform any other related or unrelated, unassigned, unspecified duty that may be needed from time to time.