Member Records Administrator jobs in South Dakota

The Church Administrator of the Vermillion United Church of Christ-Congregational is responsible for communications, operational, and human resource management in an inclusive, medium-sized church serving a diverse congregation. The Church Administrator reports to the Pastor and works with boards, committees, and lay leaders related to these areas of responsibility. The Church Administrator performs these responsibilities in a manner consistent with the Church's mission and with standards of professional practice, including self-motivation, collaboration, confidentiality, conflict management, and good communication.

Responsibilities:

As the communications director:

o Be the face/voice/words/heart of the overall church and staff: presence, phone, e-mail, etc. Completes requests by greeting members and friends, in person or on the telephone; answering or referring inquiries.

o Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics – including regular correspondence, weekly bulletins and newsletters and annual reports.

o Keep membership records up to date using Realm online database and for Annual Reporting. Prepares reports and updates by collecting information.

o Organizes work by reading and routing correspondence; collecting information; initiating telecommunications – including webpage/facebook/twitter

o Maintains church schedule by maintaining calendars; arranging meetings, conferences, and travel – including reminders and updates.

o Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Keeps equipment operational by following manufacturer instructions and established procedures. Secures information by completing database backups.

o Maintains confidence and protects operations by keeping information confidential.

As the chief operating officer, the Church Administrator:

o recruits and coordinates volunteers for Church programs and activities (e.g., worship (acolytes, readers, ushers), LAF, Coffee Hi, funerals)

o oversees building maintenance and repairs and recycling

o tracks and orders custodial and office supplies

o develops and maintains the Church's communication and information systems

o maintains the Church calendar and schedules

o serves as the contact for individuals and entities using Church facilities

o acts as the liaison with public agencies (e.g., city government, police, fire depts.)

o serves as the emergency coordinator

o ensures compliance with Church policies and procedures.

• As chief human resources officer, the Church Administrator:

o supervises clerical and custodial staff and non-pastoral interns,

o develops and maintains staff job descriptions and work instructions,

o recommends appropriate professional development training for staff,

o develops and enforces reasonable and consistent personnel policies,

o oversees staff safety procedures and training,

Skills and qualifications:

• Knowledge of and experience with building maintenance procedures

• Background in communication and information systems coordination

• Knowledge of human resources policies and procedures, preferably including some supervisory experience

• Understanding of the organizational structure and operation of membership/volunteer organizations, preferably including familiarity with church culture and terminology

• Capacity to work well with volunteer lay leaders, a diverse church membership, and people from the wider community of Vermillion and South Dakota

• Strong written and verbal communication

• Ability to multi-task and prioritize duties

• Desire to serve others individually and through the work of the Church

• Outgoing, friendly personality with a sense of mission and a sense of humor

Job Type: Part-time

Pay: $27,000.00 - $30,000.00 per year

Expected hours: 20 – 30 per week

Schedule:

• Monday to Friday

Ability to Commute:

• Vermillion, SD 57069 (Required)

Ability to Relocate:

• Vermillion, SD 57069: Relocate before starting work (Required)

Work Location: In person