Document Control Analyst jobs in Kentucky

Cimarron is seeking a Document Control Specialist to support the Bluegrass Chemical Agent-Destruction Pilot Plant (BGCAPP) in Richmond, KY. This position is supporting a 1-year contract. This position supports a 4x10 schedule with the candidates choice for every Monday or Friday off!

This opportunity offers a competitive salary and the opportunity for additional cash-in-lieu of benefits.

Key Duties:

• Based on established work processes, review, log, distribute, and file project documents, work orders, submittals, communication and other document types in accordance with procedures and guidelines.
• Perform data entry using InfoWorks (IW), Bechtel’s electronic document management system.
• Use Bechtel’s Standard Document Numbering (SDN) system to assign document numbers. Assist project personnel in numbering documents using SDN.
• May assist in processing supplier submittal documents including coordinating their review and return.
• May assist in processing document change notices and building relationships between affected documents.
• Coordinate other means of information sharing between project team members of all organizations, such as placing documents onto a project-secured transfer site.
• Assist project personnel in the use of InfoWorks by providing general and technical support.
• Prepare and process records for scanning and archiving.
• Extract reports from InfoWorks and perform quality control checks of scanned images and data entry.
• Assemble and compile data to assist in process development.
• Develop written desk instructions.
• Recognize deficiencies in desk instructions that have been provided for data input and ensure that corrections are made.
• Monitor and review data entry for Document Control. Perform daily, weekly, and monthly monitoring activities. Track to closure identified errors.
• Troubleshoot data anomalies and/or report discrepancies.
• Interface with internal and external customers on a routine basis; interface with other groups in the resolution of questions or problems.
• Resolve minor software/hardware related computer problems within group, maintaining security and other database tables as needed.
• Prioritize and process diverse amount of document types.
• Assemble information, such as status reports, for supervisor and other department or project personnel as requested.
• May prepare routine or preformatted documents, using standard word processing, spreadsheet, or other office software, as needed, to support work activities.
• Responsible for maintaining electronic and record hard copy files of project or departmental documents such as engineering, procurement and supplier documents, manuals and procedures, communications or any other department-specific materials.
• May participate in development of procedures associated with coordination activities between project locations as related to document control functions.
• Maintain hard copy stick files of drawings.
• Participate in Six Sigma process improvement projects.
• Make recommendations for work process improvements, procedures and practices.
• May train others in work group.
• May participate in records turnover activities and preparing records for records retention (archival process).
• Perform other administrative activities/assignments as directed by supervisor.

Required Skills, Experience, and Education:

• Due to facility requirements, only U.S. Citizens are eligible for consideration at this time.
• Cimarron employees are required to follow federal, state, and local laws regarding COVID-19 practices, as well as customer requirements.
• 6 months of recent experience working in an Electronic Document Management System (EDMS).
• Knowledge of document control and associated work processes.
• Knowledge of technical vocabularies and terminology common to the assignment.
• Ability to function well in a fast-paced environment and deal with pressure in a professional manner.
• Ability to be proactive, use individual initiative, follow assignments through to completion, and be attentive to detail, quality control and deadlines.
• Ability to work independently with minimal day-to-day direction, and to exercise individual initiative, discretion, diplomacy, and judgment.
• Demonstrated familiarity with a variety of project documents and document processing requirements.
• Possess a high degree of flexibility, have strong interpersonal skills and proven record as a team player required.
• Good oral and written communication skills.
• Good organizational skills.
• Demonstrated ability to set up and maintain project, document control or departmental filing systems and procedures.
• Effectively deal with and adjust quickly to changing priorities.
• Excellent working knowledge of computer applications (intermediate skills in Microsoft Suites).
• High School diploma or equivalent with 5 or more years of related experience.

Desired Skills, Experience, and Education:

• Experience with EDMS with strong configuration management functionality.
• Knowledge in extracting reports and performing queries.
• Demonstrated familiarity with a variety of project documents and document processing requirements.
• Previous document control experience in an Engineering, Construction, Operations work environment.
• Previous chem-demil experience.
• Previous experience in writing and/or maintaining desktop instructions.

Business Profile:

Cimarron is a global solutions company with a strategic partnering approach to satisfying customer-driven requirements. We ensure customer success with a modern approach and experienced leadership. Driven by an entrepreneurial spirit, Cimarron is fueled by highly skilled employees, developing new innovative technologies, and delivering superior products and services. We believe in recognizing employees' worth by offering competitive salaries and benefits, including health and vision insurance, 401(k) contributions, and much more. From company communication through Company-wide information meetings led by our President and CEO, to an Awards program designed to recognize our amazing employees and their accomplishments, you will not only feel like you are a part of a team, you will be a valued member of the Cimarron family. Cimarron is an Equal Opportunity/Affirmative Action Employer, M/F/Disability/Veteran.