Corporate Secretary jobs in Florida

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Job Description

Every day, our teams innovate across the world of finance. We collaborate to work smarter, while making a difference. We believe in diversity and inclusivity, giving a voice to everyone on the team. And we celebrate our success together. If you want to make an impact in fintech, we'd like to know: Are you FIS?

About the role

As the Senior Paralegal to the Corporate Secretary , you will perform administrative and secretarial support duties for the company Corporate Secretary, including administrative and secretarial support for Board of Directors meetings and responsibilities. This includes managing and scheduling appointments, travel, meetings, conference calls and the like.

What you will be doing

* Work on matters of a sensitive, complex and confidential nature, inside and outside the company.

* Handle complex scheduling and scheduling conflicts for multiple executives, including meeting planning tasks and event coordination, Teams and other virtual/remote connection technologies.

* Manage complex travel arrangements for multiple senior executives, sometimes on short notice and with multiple options.
* Work on problems of diverse scope where analysis of data requires evaluation of identifiable factors.
* Work requires critical analysis and use of initiative and independent judgment.
* Remains knowledgeable of corporate policy. Often called upon to interpret and communicate executive intent to other employees.* Regularly engage and build relationships with senior executives, both inside and outside the company, making contacts of a sensitive, complex and confidential nature.
* Exercise judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
* Requires a professional certification or equivalent experience in working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors and other dignitaries.
* Compose memos, correspondence and legal documents based on instructions and authorizations from the Corporate Secretary or other senior executives, and edits material for grammar, punctuation, clarity and sentence structure.
* Distribute material to appropriate parties, e.g., executives, clients, attorneys, etc. and revises as directed.
* Compose memos and correspondence from brief verbal instructions.
* Prepare reports and/or graphics by selecting relevant information from files, other reports, correspondences, and other resources .
* Maintain files on correspondence, clients, reports and other records by inserting new documents and disposing of outdated material.
* Code items or amounts for invoices, billings and expense statements.
* Monitor cost center general ledger accounts and resolves exceptions by reviewing source documents and making necessary adjustments.
* Monitor office supply inventory and reorders, as necessary.
* Other related duties assigned as needed.

What you will need

* High school diploma or GED

* Extensive experience in handling administrative support matters for senior executives in a fast-paced, complex environment.

* Extensive knowledge of methods and techniques to perform general clerical accounting and various personal computer software packages required by the job, e.g., word processing, graphics, spreadsheets, etc.
* Ability to type, maintain confidentiality, communicate information to others, maintain accurate records, to adapt and interpret policies, guidelines, precedents or practices to new or changing situations
* Ability to communicate effectively verbally and in writing
* Ability to establish and maintain effective working relationships with executives, employees, clients and public

What we offer you

At FIS, we are as committed to growing our employees' careers as our own business. We offer:

* Opportunities to innovate in fintech

* Inclusive and diverse team atmosphere

* Professional and personal development

* Resources to contribute to your community

* Competitive salary and benefits

Privacy Statement

FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.

EEOC Statement

FIS is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics. The EEO is the Law poster is available here supplement document available here

For positions located in the US, the following conditions apply. If you are made a conditional offer of employment, you will be required to undergo a drug test. ADA Disclaimer: In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.

Sourcing Model

Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.

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