Contracts Administrator - Construction jobs in Arizona

Description

Artistic Stairs is an industry leading supplier of custom stair and handrail products. We specialize in the design and construction of custom curved and straight interior hardwood staircases for private residences and commercial buildings. We are currently seeking a motivated individual to serve as a Construction Contracts Administrator.

This position is responsible for processing sales orders, assisting with filing, managing open orders and other administrative tasks as necessary.

• Answering Phones, directing customers to appropriate personnel
• Compile PO’s and Start Work Orders via Email, Mail and Various Builder websites, including BuildPro/ SupplyPro/ Hyphen Solutions.
• Verifying Contract and PO’s received, identifying layout & materials requested, working directly with the Sales team on any discrepancies.
• Create Job Packet to include all necessary paperwork.
• Enter Sales Orders with completed information within ERP system - Syteline.
• Keeping Orders Updated as needed, working directly with Sales and Scheduling.
• Calling Customers ahead to confirm schedule dates.
• Logging Technician Wages
• Assist in Invoicing and Billing
• Customer Service
• Scan/Email documents daily to corporate
• Maintaining Customer Files

Requirements

• High school diploma required.
• Strong MS Office skills, ERP system experience a plus.
• Knowledge of construction industry a plus.
• Good organizational skills, computer skills and the ability to multiple tasks.
• Strong communication and interpersonal relationship skills.
• Must be self-motivated and dedicated to job responsibilities.