Contracts Administration Clerk jobs in District of Columbia

Job Summary:

Contracts Management Enterprises, LLC (CMENT) is seeking a Project Manager / Acquisition Policy Analyst to support our federal client, under a three-year contract (1 Base Year 2 Option Years).

Mandatory Qualifications:

• Bachelor’s degree with a major in any field
• Thorough experience relating to Federal acquisition and performing the following:
• Managing clients:
• Building a knowledge base of each client's business, organization, and objectives
• Managing day-to-day client interaction
• Setting and managing client expectations
• Communicating effectively with clients to identify needs and evaluate alternative business solutions
• Continually seeking opportunities to increase customer satisfaction and deepen client relationships

o Achieving operational objectives and contributing information and recommendations to strategic plans and reviews

o Implementing productivity and quality standards

o Providing technical direction and guidance to contractor staff to ensure contract requirements and expectations are clear, success criteria are defined, progress toward results are monitored, and that all activities are performed in compliance with the terms of the contract

o Identifying risks and appropriate mitigation strategies

o Meeting financial objectives by forecasting requirements, preparing budgets, scheduling expenditures, analyzing variances, and initiating corrective actions

o Managing a multi-tiered project and/or multiple projects simultaneously

o Articulating complex concepts and solving complex problems by gathering data, analyzing information, and testing solutions

General Qualifications:

• Problem solving, analytical/critical-thinking, multi-tasking, and decision-making skills
• Effective oral, written, and strategic communication skills
• Strong interpersonal skills with the ability to interact with all levels of organization,
• internal stakeholders, and external oversight bodies
• Advanced proficiency with Microsoft Office Suite
• Advance proficiency in data analysis and visualization techniques and technology tools

(e.g., creating dashboards) in support of organizational effectiveness and business process improvements

• Critical and creative thinking skills
• Effective time and project management skills

Project Management Duties:

The Project Manager performs day-to-day management of contracted support operations involving multiple task areas and personnel on various projects. Duties include:

• Provide technical guidance to contractor personnel in the performance of the work and reviews the quality of work products.
• Staffing, project planning, and staff direction and oversight, and managing contract performance.
• Organizes, directs, and coordinates the planning and production of all contract support activities.
• Maintains communication and interfaces with the COR and Government leadership.
• Specialized experience includes demonstrated capability in managing multi-task contracts and/or subcontracts of various types and complexity using complex reporting and tracking mechanisms.
• Demonstrate the ability to work independently or under only general direction; possess comprehensive knowledge of the Federal acquisition process, laws, regulations, policies, and procedures; and demonstrate the ability to provide expert technical advice, resource allocation, and staff coordination.

Acquisition Policy Duties:

The Contractor shall assist the Government client in its ongoing efforts and initiatives related to developing and maintaining a high-performance acquisition culture. This strategic acquisition policy support will focus on the need to continue refining and retooling acquisition policies and processes to achieve the strategic vision of the organization.

• Acquisition Policy:

o Provide all appropriate acquisition policy support of the Government’s efforts in the development, tracking, updating, and implementation of new and revised policies, processes, directives, procedures, instructions, guidance, and manuals in the functional area of acquisition, including, for example, the following:

a) Performing analysis of contract actions and relevant supporting documentation to assist Government in developing acquisition and contracting policies, procedures, directives, and/or guidance.

b) Reviewing, interpreting, and providing recommendations on proposed directives, policies, procedures, and/or guidance to ensure alignment with mission requirements.

c) Utilizing knowledge of and experience in acquisition, contracting, and procurement principles, laws, regulations, best practices, decisions of the Government Accountability Office (GAO), and OMB Circulars to assist Government in determining the adequacy of its acquisition processes and procedures.

d) Conducting internal stakeholder briefings and information-gathering sessions to share information about draft guidance and absorb feedback.

e) Conducting comprehensive research in collaboration with Government stakeholders

f) Provide recommendations to Government on its policy review process

g) Track new or revised policy, directives, procedures, and/or guidance through Government's policy review process.

h) Adjudicating complex feedback on policies and guidance obtained through policy review process.

i) Reviewing, analyzing, and assessing impacts of emerging and existing acquisition legislation, regulation, audits, and Departmental policy.

j) Advising Government management and acquisition workforce members on matters pertaining to acquisition programs, contracting procedures and policy interpretation in day-to-day contact and through formal/informal correspondence

k) Reviewing all Standard Operating Procedures for content and format and ensure that they are current and comply with recent policies.

l) Tracking Department-level policy, regulations, and guidance relative to acquisition; ensure all Departmental guidance is communicated to contracting staff.

m) Analyzing proposed government-wide acquisition regulations and policies that affect the Department, participate on associated working groups, and assist the group through the analysis, recommendation, and implementation stages.

Acquisition Career Management:

o Provide all appropriate acquisition career management support to Government’s ongoing efforts and initiatives related to Government’s objective of developing and maintaining high performing COR and Program/Project Manager (P/PM) programs. The Contractor shall provide all appropriate support including, for example, the following:

a) Planning and developing a COR and P/PM repository of acquisition-based guides, templates, and instructions on COR and P/PM roles, responsibilities, and activities

b) Monitoring and performing detailed analyses of program progress and the program offices’ utilization of CORs and P/PMs

c) Developing, implementing, and sustaining a plan to ensure CORs and P/PMs are compliant with regulation, training, and reporting requirements.

d) Presenting, analyzing, and verifying data, techniques, methodologies, and formats associated with COR and P/PM program development.

Internal Controls and Quality Management Support:

o Provide all appropriate internal controls and quality management support to assist Government in maintaining a formal internal controls program, maintaining the accuracy of data, enhancing the quality of documentation, promoting efficient management of information, and addressing any necessary corrective actions, including, for example, the following:

a) Identifying, developing, and documenting recommendations for procurement

quality standards for the Acquisition Operations Divisions and other acquisition

programs

b) Developing recommendations for the establishment of procurement quality metrics and procurement standards of excellence, the means to measure those metrics and standards, and the alignment of Government's business processes with those metrics and standards.

c) Continually review and validate quality metrics to ensure measurability and relevance, and to drive improvement over time.

d) Create and disseminate quality assessment checklists for contract file audits and document reviews

e) Provide individual and comprehensive file summaries for each file reviewed and provide recommendations for compliance corrections and process improvements in conjunction with Government's quarterly Internal Controls Program contract file audits

f) Assist the Director, Acquisition Policy & Systems Chief, and Acquisition Operations Division Chiefs to prepare for focused internal reviews and the Departmental Procurement Management Reviews (PMR).

g) Collect, maintain, and analyze data trends

h) Define, research, analyze, document, and recommend best practices and process

improvements

i) Provide recommendations to update and enhance Government’s Internal Controls Program Guide and process for quarterly reviews

j) Assist with the development of templates, samples, and acquisition tools in accordance with Federal Acquisition Regulations (FAR) and Department of Transportation (DOT) policies, procedures and regulations as assigned by the Policy Branch Chief.

k) Provide recommendations to improve and streamline the procedures for the.Government’s Review & Approval process for contract actions.

l) Perform quality reviews of contract action documentation such as solicitations, award and post-award documents for quality.

Employee Benefits

Safe Harbor 401K with 3% Annual Company Contribution

Education Reimbursement Opportunities

Medical Insurance (Employee Medical Benefit is 100% subsidized)

Dental Insurance (Employee Dental Benefit is 100% subsidized)

Vision Insurance (Employee Vision Benefit is 100% subsidized)

11 Paid Holidays

Annual PTO Accrual

Company Description:

Founded in 2015, Contracts Management Enterprises, LLC (CMENT) is a SBA Certified 8(a), HUBZone and Economically Disadvantaged Woman-Owned Small Business (EDWOSB). We provide full lifecycle acquisition support, grants management, administrative services, proposal management and professional training.

CMENT is an Equal Opportunity Employer. CMENT does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Job Type: Full-time

Pay: $130,000.00 - $135,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work setting:

• Remote

Experience:

• Federal Acquisition Regulation: 10 years (Required)

Location:

• Washington, DC (Required)

Work Location: Remote