The ideal candidate will be detailed and customer service oriented. You must be able to work independently and act professionally in all aspects of this position when interacting with internal and external co-workers, vendors, subcontractors, management and especially customers.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
· ACCOUNTS RECEIVABLE
Process new jobs including correspondence to customers
Post Daily Deposits
Prepare Daily invoicing and related reports
Send billing correspondence to customer
Process ACH receivables
Process customer Credit Card Payments
Enter returned customer payment item posting
Collection of returned item payments
Enter change orders for customer jobs and track for collecting of payment
Enter job cancellation and prepare in necessary refunds
Communicate with customers about billing discrepancies and questions
Review AR aging to ensure prompt customer payments
Initiate collection on past-due accounts
Send Accounts Receivable Reports to Management
Provide back-up assistance to other accounting department members
Assist with audit preparation and month end close
Other duties may be assigned
· Provide general administrative and clerical support to accounting dept.
· Assist with organizing company meetings and events
ACCOUNTS PAYABLE
· Enter Bills Daily – accurately and Timely
· Keep Subcontractor Paperwork up to date and filed
· Weekly Check Runs – Prepare Checks for post office
· Reconcile Bills against Bank
· Balance all Credit card accounts across multiple software systems
· Maintain 1099 Vendor Files and up to date W-9s
· 1099-year end audit
· Subcontractor Audit
EDUCATION AND EXPERIENCE
· High School diploma or equivalent required, Associates degree in accounting preferred
· Mathematical and Logical deduction skills
· Knowledge of General Accounting Principals
· Experience with customer service and client communication
· Excellent communication and problem-solving skills
· Knowledge of computers and relevant software applications
(QUICK BOOKS, Microsoft Word, Microsoft Excel, Emails, etc.)
· Quick Books Certified and Construction background preferred, but not required
KEY COMPETENCIES
· Strong Verbal and written communication skills
· Professional personal presentation
· Must be able to post/understand complex multiple job step customer payment processing
· Information Management and strong understanding of business office management
· Ability to self-motivate, act, and operate independently with minimal supervision
· Ability to work cooperatively and collaboratively with all levels of employees, management and problem solving and result oriented
· Highly detailed oriented and organized in work
· Reliability
Job Type: Full-time
Benefits:
Physical setting:
Schedule:
Experience:
Work Location: In person