Accounts Payable Supervisor jobs in Hawaii

Job Title: Accounts Payable Supervisor

Job Status:  Full Time

Department: Accounting Reports to: Assistant Controller

FLSA Status: Non-Exempt

Positions Supervised: Accts Payable Clerks

The Accounts Payable Supervisor is responsible for overseeing the daily operation of the accounts payable section. This includes supervising the accounts payable staff, overseeing, and directing the processing and payment of invoices. Also responsible for ensuring accuracy and timeliness of the payments.

ESSENTIAL DUTIES:

• Supervises the Accounts Payable staff in the preparation and processing of merchandise invoices for payment.

• Oversees the processing of the invoices to ensure the accuracy and timeliness of payments.

• Oversees the processing of Expense invoices (non-merchandise), ensuring vendor invoices are verified against good/services received along with any required authorization for expense before payment is made. 

• Reviews and analyzes invoices for accuracy and eligibility for payment.

• Supervises the Payable month end closing procedures, ensuring that unpaid invoices are properly accrued for the month.

• Directs the training of new staff and identifies training needs for current staff.

• Will research and conduct a payable account reconciliation when there is a question or dispute in the payment received by a vendor.

• Performs other related duties as necessary or assigned.

SKILLS AND ABILITIES:

Education & Experience:

• A degree in accounting, finance or related field is helpful but not required.

• Five years or more of experience in accounts payable is required

• One or more years’ experience in a supervisory capacity preferred but not required.

Skills and knowledge:

• Knowledge of accounting principles and procedures.

• Good management and supervisory skills.

• Good computer skills - accounting software and excel.

• Good verbal/written communication skills – interacts professionally with co-workers, subordinates, and vendors.

• Strong organizational and Time management skills –prioritizes and organizes work of self and others; Uses time efficiently to manage and meet deadlines.

• Adaptability – Anticipates work needs; Able to deal with change, delays or unexpected events.

Certificates & Licenses:

• None Required

Language Ability:

• Ability to speak, read and writes English.

WORK ENVIRONMENT:

• Indoor (Artificial Lighting; Air Conditioned)

• Noise Level is moderate 

PHYSICAL DEMANDS:

Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands Lift/Carry:

Stand O (Occasionally) 10 lbs. or less F (Frequently)

Walk O (Occasionally) 11-20 lbs. O (Occasionally)

Sit C (Constantly) 21-50 lbs. O (Occasionally)

Handling/Fingering C (Constantly) 51-100 lbs. N (Not Applicable)

Reaching Outward F (Frequently) Over 100 lbs. N (Not Applicable)

Reach Above Shoulder O (Occasionally) Push/Pull:

Climb N (Not Applicable) 12 lbs. or less F (Frequently)

Crawl N (Not Applicable) 13 – 25 lbs. O (Occasionally)

Squat or Kneel O (Occasionally) 26 -40 lbs. O (Occasionally)

Bend O (Occasionally) 41-100 lbs. N (Not Applicable)

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0-2.5 hrs./day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 – 5.5 hrs./day).

C (Constantly) Occupation requires this activity more than 66% of the time (5.5 hrs./day)

Other Physical Requirements:

• Vision (Near, Distance, Color, Peripheral, Depth Perception)

• Sense of Sound (Hear oral communication and buzzers/alarms)

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.