Accounts Payable Clerk supports the day-to-day operational activities of an accounts payable department. Reviews purchase orders, statements, and invoices to verify amounts owed. Being an Accounts Payable Clerk records and processes payments for vendor invoices in accordance with internal accounting policies and oversees payment schedules. Maintains and reconciles accounts payable ledger to validate charges and ensure accurate and timely payments. Additionally, Accounts Payable Clerk responds to vendor inquiries and assists with the research of any discrepancies in billings and payments. May utilize accounting software and systems to manage invoices and payments. Requires a high school diploma. Typically reports to a supervisor. The Accounts Payable Clerk works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline. To be an Accounts Payable Clerk typically requires 1-3 years of related experience. (Copyright 2024 Salary.com)
3 months contract position in Hillsboro, OR
EDUCATION/
EXPERIENCE:
• Bookkeeping
and/or accounting courses or equivalent experience.
• Experience in
the Accounts Payable field.
KEY
RESPONSIBILITIES:
• Inputs
invoices in A/P system for computer check run.
• Keeps files
of accounts payable and cash disbursement activities.
• Reviews
vendor statements in a timely manner.
• Prints
checks.
• Copy all invoices and back-up.
• Obtains,
records, and prepares deposit slips for all cash receipts received from the
Business Office and Cashiers.
• Assembles and
mail 1099’s.
• Acts as
back-up Administrator.
• Demonstrates
confidentiality regarding patient and co-worker information.
• Determines if
credit memos are open.
• Compares
information on invoices with that on purchase orders to verify accuracy.
• Computes
trade discounts according to invoice terms, and net amounts payable.
• Verifies
accuracy of checks before mailing and send to appropriate people.
• Processes
manual checks as necessary from approved check requests, including date, amount
and description.
• Verifies and
updates all information on vendor master.
• Assigns and
reviews documentation to ensure accuracy of account code, accounting period,
pricing and authorization.
• Prepares
information relating to the filing of 1099’s.
• Communicates
with appropriate people with in company to resolve invoice discrepancies.
• Resolves
invoice and statement discrepancies with vendors.
• Contacts
vendors for correct tax information.